How To Fix HRPSGB196 - National insurance number of personnel number &1 is temporary

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 196

• Message text: National insurance number of personnel number &1 is temporary

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB196 - National insurance number of personnel number &1 is temporary ?

  The SAP error message HRPSGB196 indicates that the National Insurance Number (NIN) for a specific personnel number is marked as temporary. This typically occurs in the context of the UK payroll module within SAP HR (Human Resources) when the system identifies that the NIN provided is not a permanent one.
  Cause:
  
  Temporary National Insurance Number: The employee may have been assigned a temporary National Insurance Number, which is often the case for new employees who have not yet received their permanent NIN.
  Data Entry Error: There may be an error in the data entry of the National Insurance Number, leading the system to classify it as temporary.
  System Configuration: The system may be configured to treat certain NINs as temporary based on specific criteria or settings.
  
  Solution:
  
  Verify NIN: Check the National Insurance Number entered for the employee. Ensure that it is correct and corresponds to a valid, permanent NIN.
  Update Employee Records: If the employee has received their permanent NIN, update their personnel records in SAP with the correct information.
  Consult with Payroll: If the employee is new and has not yet received a permanent NIN, consult with the payroll department to determine the appropriate steps. They may need to provide guidance on how to handle temporary NINs.
  SAP Configuration: If the issue persists, it may be necessary to review the SAP configuration settings related to National Insurance Numbers to ensure they are set up correctly.
  
  Related Information:
  
  Temporary NINs: Temporary National Insurance Numbers are often issued to individuals who are new to the UK workforce or who have not yet received their permanent NIN. These numbers are typically prefixed with specific characters (e.g., "TN").
  Regulatory Compliance: Ensure compliance with UK tax and employment regulations when handling National Insurance Numbers.
  Documentation: Refer to SAP HR documentation or consult with an SAP HR specialist for detailed guidance on handling National Insurance Numbers and related error messages.
  
  If the problem continues after following these steps, it may be beneficial to engage with SAP support or a consultant who specializes in SAP HR to further investigate the issue.