How To Fix HRPSGB194 - DfES number &1 of pers. number &2 contains non-numeric characters

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 194

• Message text: DfES number &1 of pers. number &2 contains non-numeric characters

What causes this issue?

The teacher's reference number must consist of seven numeric digits.

System Response

First seven characters of the teacher's DfES will be used as reference
number and the person will be processed.

How to fix this error?

Check the DfES number of the employee with personnel number &V1& and
make sure that all character are numeric.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB194 - DfES number &1 of pers. number &2 contains non-numeric characters ?

  The SAP error message HRPSGB194 indicates that there is an issue with the DfES (Department for Education and Skills) number associated with a personnel number in the HR module. Specifically, the error states that the DfES number contains non-numeric characters, which is not acceptable as the DfES number should only consist of numeric values.
  Cause:
  The primary cause of this error is that the DfES number entered for a specific personnel number contains characters that are not digits (0-9). This could happen due to:
  
  Manual data entry errors where letters or special characters were mistakenly included.
  Data import processes where the source data was not properly validated before being uploaded into SAP.
  System integration issues where data from other systems may not conform to the expected format.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify the Affected Records: Use the personnel number provided in the error message to locate the specific employee record in SAP.
  
  
  Check the DfES Number: Review the DfES number associated with the personnel number. Ensure that it contains only numeric characters.
  
  
  Correct the DfES Number:
  
  If you find any non-numeric characters, remove them or replace them with the correct numeric values.
  If the DfES number is entirely incorrect, consult with the relevant department or authority to obtain the correct number.
  
  
  
  Save Changes: After making the necessary corrections, save the changes to the employee record.
  
  
  Re-run the Process: If the error occurred during a specific process (e.g., payroll processing, reporting), re-run that process to ensure that the error is resolved.
  
  
  Related Information:
  
  Data Validation: Implement data validation checks during data entry or data import processes to prevent non-numeric characters from being entered in fields that require numeric values.
  User Training: Provide training to users who are responsible for entering or managing employee data to minimize manual entry errors.
  SAP Notes: Check SAP Notes or the SAP Support Portal for any updates or patches related to this error message, as there may be specific fixes or recommendations provided by SAP.
  
  By following these steps, you should be able to resolve the HRPSGB194 error and ensure that the DfES number is correctly formatted.