How To Fix HRPSGB173 - The retunr is from non-LEA, but school number is not defined uniquely

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 173

• Message text: The retunr is from non-LEA, but school number is not defined uniquely

What causes this issue?

The system has determined that the return is generated from a non-LEA
establishment, i.e. the LEA /Area code number which corresponds to the
personnel area/personnel subarea does not have an entry in table 'TPS:
LEA number and name' ( T5GPBST_LEA). In these circumstances, the
report has to be generated for 1 school only, but the personnel
area/subarea entered on the selection screen correspond to several
school numbers.

System Response

The processing is terminated.

How to fix this error?

Please check that customising is correct. If the return should be
generated from non-LEA establishment, change the selection criteria so
that only 1 school is choosen.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB173 - The retunr is from non-LEA, but school number is not defined uniquely ?

  The SAP error message HRPSGB173 typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with the processing of employee data related to schools or educational institutions. This error indicates that there is an issue with the school number being used in the system, specifically that it is not uniquely defined for the context in which it is being used.
  Cause:
  
  Non-LEA Return: The error suggests that the return is coming from a non-Local Education Authority (LEA) source, which may not have a unique identifier for the school number.
  Duplicate School Numbers: The school number being referenced may not be unique in the system, meaning that there are multiple entries for the same school number, leading to ambiguity.
  Configuration Issues: There may be configuration issues in the SAP system where the school numbers are not set up correctly or are not linked properly to the relevant entities.
  
  Solution:
  
  
  Check School Number Configuration:
  
  Go to the relevant configuration settings in SAP and verify that the school numbers are defined correctly.
  Ensure that each school number is unique and properly linked to the corresponding educational institution.
  
  
  
  Data Cleanup:
  
  Review the database for duplicate entries of school numbers. If duplicates are found, they need to be resolved by either merging records or assigning unique identifiers.
  Ensure that the data being imported or processed does not contain duplicates or incorrect references.
  
  
  
  Update Master Data:
  
  If the school number is being pulled from a master data table, ensure that the master data is accurate and up-to-date.
  If necessary, update the master data to reflect the correct school numbers and their unique identifiers.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to the specific module you are working with for any additional guidance on handling school numbers and related configurations.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration or version.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide patches or updates that could resolve the issue.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed, and solutions shared.
  Training and Documentation: Ensure that users handling school data are trained on the correct procedures for entering and managing school numbers in the SAP system.
  
  By following these steps, you should be able to identify the root cause of the HRPSGB173 error and implement a solution to resolve it.