How To Fix HRPSGB171 - Field 'Identity Number'(ICNUM) from IT0185 will be used as DfES number

HRPSGB171 - Overview

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 171

• Message text: Field 'Identity Number'(ICNUM) from IT0185 will be used as DfES number

What causes this issue?

The name of the field in which the information on teacher's DfES number
is stored on infotype 'Personal Data' (0002) has not specified in table
T5GPBS_ALL.
The infotype 'Personal ID's' (0185), field 'Identity Number'(ICNUM)
will be used to retrieve this information.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you do not use a specific field on infotype 'Personal Data' (0002)
to store teacher's DfES number, ignore this message. If you do, please
enter the name of the field in table T5GPBS_ALL (grouping TPS, key
DFES).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRPSGB171 - Details

• The SAP error message HRPSGB171 indicates that there is an issue with the "Identity Number" (ICNUM) field in the context of IT0185, which is related to employee data in the SAP Human Capital Management (HCM) module. This error typically arises in the UK payroll context, particularly when dealing with the Department for Education and Skills (DfES) number for employees in educational institutions.
  
  Cause:
  The error occurs when the system expects the "Identity Number" (ICNUM) to be populated with a valid DfES number, but it is either missing or incorrectly formatted. The DfES number is a unique identifier assigned to individuals working in education, and it is essential for payroll processing and reporting.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check IT0185 Data: 
  
  Go to the employee's infotype 0185 (DfES Number) and verify that the "Identity Number" (ICNUM) field is correctly filled out. Ensure that it contains a valid DfES number.
  
  
  
  Correct the