How To Fix HRPSGB175 - The file for the returm year &1 and LEA &2 has already been extracted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 175

• Message text: The file for the returm year &1 and LEA &2 has already been extracted

What causes this issue?

You have choosen to extract the return file form archive table
PAPBSGB_TPS_ARCH for the return year &V1& and returning organisaiton
&V2&. The TPS return for this originator and the returning year, has
already been extracted for submission to Teachers' Pensions.

System Response

Processing terminated.

How to fix this error?

Check that selection criteria is correct. It is impossible to extract
the report in the live mode twice.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB175 - The file for the returm year &1 and LEA &2 has already been extracted ?

  The SAP error message HRPSGB175 indicates that there is an issue with the extraction of data for a specific return year and Local Education Authority (LEA). This error typically occurs in the context of payroll processing or reporting, particularly in the education sector where specific returns are required.
  Cause:
  The error message "The file for the return year &1 and LEA &2 has already been extracted" suggests that the system has detected that a file for the specified return year and LEA has already been processed or extracted. This could happen due to:
  
  Duplicate Extraction: The extraction process was attempted more than once for the same year and LEA.
  Incomplete Previous Process: A previous extraction may not have been completed successfully, leading the system to believe that the file is still in use.
  Configuration Issues: There may be configuration settings that are causing the system to incorrectly flag the extraction as already completed.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Previous Extractions: Verify if the extraction for the specified year and LEA has indeed been completed. You can do this by checking the logs or reports related to the extraction process.
  
  
  Review the Status: If the extraction was incomplete or failed, you may need to address any issues that caused the failure before attempting the extraction again.
  
  
  Delete or Reset the Extraction: If you confirm that the extraction was completed and you need to re-extract the data, you may need to delete or reset the previous extraction record. This can usually be done through the relevant transaction in SAP.
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to the specific module you are working with (e.g., HR, Payroll) for detailed instructions on handling extraction processes.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you check extraction statuses or logs (e.g., SE38 for report execution, SM37 for job monitoring).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  User Roles and Permissions: Ensure that you have the necessary permissions to perform extraction and access the relevant data.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.