How To Fix HRPSGB176 - The archive for return year &1 and LEA &2 does not exist.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 176

• Message text: The archive for return year &1 and LEA &2 does not exist.

What causes this issue?

You attempted to maintain the archived entries for TPS Annual return
for year &V1& and LEA/ Area code &V2&., but there is no entries in
table 'TPS Archive table for TPS Annual return records of type 1'
(PAPBSGB_TPS_ARCH) corresponding to your selection criteria.

System Response

The processing is terminated.

How to fix this error?

Verify your selection criteria. If it is correct generate the entries
in table PAPBSGB_TPS_ARCH first with the report 'Teachers' Pensions
Annual Return' (RPUTPSG0) in the live mode.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB176 - The archive for return year &1 and LEA &2 does not exist. ?

  The SAP error message HRPSGB176 indicates that the system is unable to find the archive for a specific return year and Local Employment Authority (LEA). This typically occurs in the context of payroll processing or reporting, particularly in the UK where the LEA is relevant for tax and payroll submissions.
  Cause:
  
  Missing Archive: The most common cause is that the archive for the specified return year and LEA has not been created or has been deleted.
  Incorrect Parameters: The parameters (return year and LEA) provided in the transaction may be incorrect, leading the system to search for an archive that does not exist.
  Authorization Issues: There may be authorization issues preventing access to the archive, even if it exists.
  System Configuration: The system may not be properly configured to generate or store the required archives.
  
  Solution:
  
  
  Check Archive Creation:
  
  Verify if the archive for the specified return year and LEA has been created. You can do this by checking the archive management transactions (e.g., SARA) in SAP.
  If the archive does not exist, you may need to run the relevant payroll or reporting process again to generate it.
  
  
  
  Verify Parameters:
  
  Double-check the parameters you are using (return year and LEA) to ensure they are correct. Make sure there are no typographical errors.
  
  
  
  Check Authorizations:
  
  Ensure that you have the necessary authorizations to access the archive. If you suspect authorization issues, consult with your SAP security team.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or help files related to payroll processing and archiving to ensure that all steps have been followed correctly.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration or version.
  
  
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, especially for HR and payroll data. This includes how to set up archiving objects and manage archived data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and PA30 (Maintain HR Master Data) for managing HR data.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or patches that address known issues.
  
  By following these steps, you should be able to resolve the HRPSGB176 error and ensure that the necessary archives are available for your payroll processing needs.