How To Fix HRPSGB178 - Personnel number &1 is not recordable under TPS Annual Return

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 178

• Message text: Personnel number &1 is not recordable under TPS Annual Return

What causes this issue?

The personnel numnber &V1& will be excluded from TPS Annual return as
it is not recordable under TP regulations at any time during the return
year.

System Response

The processing continues with the following personnel number.

How to fix this error?

If the person was rejected incorrectly, check the customising in table
'TPS Recordable service' (T5GPBST_SER).

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB178 - Personnel number &1 is not recordable under TPS Annual Return ?

  The SAP error message HRPSGB178 indicates that a specific personnel number is not recordable under the TPS (Tax, Payroll, and Social Security) Annual Return. This error typically arises in the context of payroll processing and reporting in the UK, particularly when generating annual returns for tax purposes.
  Cause:
  The error can occur due to several reasons, including:
  
  Incorrect Personnel Data: The personnel number may not have the required data or may be missing essential information such as tax codes, payroll status, or employment status.
  Employment Status: The employee may not be in an active employment status or may have left the company, making them ineligible for inclusion in the TPS Annual Return.
  Payroll Period Issues: The payroll period for which the TPS Annual Return is being generated may not include the employee, or the employee may not have been processed in that period.
  Configuration Issues: There may be configuration settings in the SAP system that prevent the inclusion of certain personnel numbers in the TPS Annual Return.
  
  Solution:
  To resolve the HRPSGB178 error, you can take the following steps:
  
  Check Personnel Data: Verify the personnel data for the employee in question. Ensure that all required fields are filled out correctly, including tax codes, payroll status, and employment status.
  Review Employment Status: Confirm that the employee is still active and eligible for inclusion in the TPS Annual Return. If the employee has left the company, they may not be included in the return.
  Validate Payroll Processing: Ensure that the employee has been processed in the relevant payroll period. Check if there are any outstanding payroll runs that need to be completed.
  Consult Configuration Settings: Review the configuration settings related to the TPS Annual Return in the SAP system. Ensure that there are no restrictions or filters that would exclude the personnel number from the report.
  Run Reports: Use SAP reporting tools to generate a list of employees included in the TPS Annual Return and compare it with the personnel number in question to identify discrepancies.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates regarding this error message.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Testing: If changes are made to personnel data or configuration, conduct thorough testing to ensure that the error does not recur and that the TPS Annual Return is generated correctly.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or a qualified SAP consultant for further assistance.