How To Fix HRPSGB014 - The National Insurance Number is missing

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 014

• Message text: The National Insurance Number is missing

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB014 - The National Insurance Number is missing ?

  The SAP error message HRPSGB014 indicates that the National Insurance Number (NIN) is missing for an employee in the Human Resources (HR) module. This number is crucial for payroll processing and compliance with UK tax regulations.
  Cause:
  
  Missing Data: The employee's National Insurance Number has not been entered in the system.
  Incorrect Configuration: The system may not be configured to require a National Insurance Number for certain employee types or statuses.
  Data Migration Issues: If data was migrated from another system, the National Insurance Number may not have been transferred correctly.
  Employee Status: The employee may be in a status that does not require a National Insurance Number, but the system is still expecting it.
  
  Solution:
  
  
  Enter the National Insurance Number:
  
  Navigate to the employee's master data in the SAP HR module.
  Go to the relevant infotype (usually IT0002 - Personal Data).
  Enter the National Insurance Number in the appropriate field.
  Save the changes.
  
  
  
  Check Configuration:
  
  Ensure that the system is configured to require a National Insurance Number for all relevant employee types.
  Review the configuration settings in the SAP HR module to ensure compliance with local regulations.
  
  
  
  Data Migration Review:
  
  If the data was migrated, verify that the National Insurance Numbers were included in the migration process.
  If missing, consider updating the records manually or through a batch process.
  
  
  
  Employee Status Review:
  
  Check the employee's status to determine if a National Insurance Number is indeed required.
  If the employee is not required to have one (e.g., certain non-UK residents), ensure that the system reflects this status correctly.
  
  
  
  Related Information:
  
  National Insurance Number: This is a unique identifier used in the UK for social security purposes. It is essential for tax and National Insurance contributions.
  Infotypes: In SAP HR, infotypes are used to store employee data. IT0002 is commonly used for personal data, including the National Insurance Number.
  Compliance: Ensure that your organization complies with UK employment laws regarding National Insurance contributions and employee data management.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or a technical consultant for further investigation.