How To Fix HRPIQNL_ARCH207 - Audit run &1 cannot be archived; student &2 is not archivable

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQNL_ARCH - Archiving and Deletion Programs

• Message number: 207

• Message text: Audit run &1 cannot be archived; student &2 is not archivable

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQNL_ARCH207 - Audit run &1 cannot be archived; student &2 is not archivable ?

  The SAP error message HRPIQNL_ARCH207 indicates that an audit run cannot be archived because a specific student is not archivable. This typically occurs in the context of the SAP Student Lifecycle Management (SLCM) or similar modules where student data is managed.
  Cause:
  The error can arise due to several reasons, including:
  
  Incomplete Data: The student record may have incomplete or inconsistent data that prevents it from being archived.
  Status Issues: The student may be in a status that does not allow archiving (e.g., active, enrolled, etc.).
  Dependencies: There may be dependencies or linked records (like courses, grades, etc.) that are preventing the archiving process.
  Configuration Settings: The archiving configuration may not be set up correctly for the specific student or audit run.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Student Data: Review the student record for completeness and correctness. Ensure that all required fields are filled and that there are no inconsistencies.
  
  
  Review Status: Check the status of the student. If the student is still active or enrolled, you may need to change their status to a value that allows archiving (e.g., graduated, withdrawn).
  
  
  Check Dependencies: Investigate any dependencies related to the student. Ensure that there are no open transactions or linked records that need to be addressed before archiving.
  
  
  Archiving Configuration: Review the archiving configuration settings in the system. Ensure that the settings allow for the archiving of the specific student and audit run.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to archiving in the SLCM module for any specific requirements or known issues.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (like SARA for archiving) to check the status of the archiving process and to see if there are any logs or additional error messages that can provide more context.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide patches or additional insights based on the specific version of your SAP system.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to archiving, such as SARA (Archive Administration) and SARI (Archive Information System).
  SAP Notes: Search for relevant SAP Notes that may address this specific error or provide guidance on archiving issues.
  Documentation: Review the SAP Help Portal for documentation on archiving processes in the context of SLCM or HR modules.
  
  By following these steps, you should be able to identify the root cause of the error and take appropriate action to resolve it.