How To Fix HRPIQNL_ARCH059 - Contract account &1 is used by grant master data

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQNL_ARCH - Archiving and Deletion Programs

• Message number: 059

• Message text: Contract account &1 is used by grant master data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQNL_ARCH059 - Contract account &1 is used by grant master data ?

  The SAP error message HRPIQNL_ARCH059 indicates that a specific contract account (denoted by &1) is being used by grant master data, which prevents certain operations, such as archiving or deletion, from being performed on that contract account. This error typically arises in the context of SAP's Human Capital Management (HCM) or Public Sector Management (PSM) modules, where grant management is involved.
  Cause:
  The primary cause of this error is that the contract account you are trying to archive or delete is still linked to active grant master data. This means that there are existing references or dependencies that need to be resolved before you can proceed with the desired operation.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Dependencies:
  
  Use transaction codes like SE16 or SE11 to check the relevant tables (e.g., GRANT_MASTER_DATA, CONTRACT_ACCOUNT) to find out where the contract account is being referenced.
  Look for any active grants or related data that are still linked to the contract account.
  
  
  
  Review Grant Master Data:
  
  Navigate to the grant management module and review the grant master data associated with the contract account.
  Check if there are any active grants that need to be closed or archived.
  
  
  
  Close or Archive Grants:
  
  If there are active grants, you may need to close them or archive them if they are no longer needed. Ensure that all necessary approvals and processes are followed according to your organization's policies.
  
  
  
  Remove References:
  
  If the contract account is referenced in any other related data, ensure that those references are removed or updated accordingly.
  
  
  
  Retry the Operation:
  
  Once you have resolved the dependencies, try to perform the operation (archiving or deletion) on the contract account again.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as S_ALR_87012086 (for grant reports) or S_ALR_87012087 (for contract account reports) to analyze the data.
  Documentation: Refer to SAP Help documentation for detailed guidance on grant management and contract accounts.
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who specializes in HCM or PSM.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate actions to resolve it.