How To Fix HRPIQNL_ARCH046 - Student data of BP &1 is not flagged for archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQNL_ARCH - Archiving and Deletion Programs

• Message number: 046

• Message text: Student data of BP &1 is not flagged for archiving

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQNL_ARCH046 - Student data of BP &1 is not flagged for archiving ?

  The SAP error message HRPIQNL_ARCH046 indicates that the student data for a Business Partner (BP) is not flagged for archiving. This typically occurs in the context of the SAP Student Lifecycle Management (SLCM) module, where data archiving is a process used to manage and reduce the volume of data in the system.
  Cause:
  The error message is triggered when you attempt to archive student data, but the specific student record (identified by the Business Partner number &1) has not been marked for archiving. This can happen for several reasons:
  
  Archiving Flag Not Set: The student record does not have the archiving flag set in the system.
  Data Integrity Issues: There may be dependencies or constraints that prevent the record from being archived.
  Configuration Issues: The archiving configuration may not be correctly set up for the student data.
  
  Solution:
  To resolve this issue, you can follow these steps:
  
  
  Check Archiving Flag:
  
  Go to the student data record in the SAP system.
  Verify if the archiving flag is set. This is usually found in the student master data or related configuration settings.
  
  
  
  Set Archiving Flag:
  
  If the archiving flag is not set, you may need to manually set it. This can typically be done in the student master data transaction (e.g., using transaction code PIQSTUDENT).
  Ensure that the record meets all necessary criteria for archiving.
  
  
  
  Review Dependencies:
  
  Check if there are any dependencies or linked records that might prevent the archiving of the student data. For example, if there are active enrollments or related documents, these may need to be resolved first.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation related to archiving in the SLCM module to ensure that you are following the correct procedures.
  
  
  
  Run Archiving Program:
  
  After setting the archiving flag, run the archiving program again to see if the issue is resolved.
  
  
  
  Check Configuration:
  
  If the problem persists, consult with your SAP Basis or functional team to review the archiving configuration settings in the system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PIQSTUDENT for student data management and SARA for archiving administration.
  SAP Notes: Check for any SAP Notes related to archiving issues in the SLCM module, as they may provide additional insights or patches.
  User Roles: Ensure that you have the necessary authorizations to modify student data and set archiving flags.
  
  If you continue to experience issues after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.