How To Fix HRPIQNL_ARCH044 - Study data is not archivable; lower-level appraisal exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQNL_ARCH - Archiving and Deletion Programs

• Message number: 044

• Message text: Study data is not archivable; lower-level appraisal exists

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPIQNL_ARCH044 - Study data is not archivable; lower-level appraisal exists ?

  The SAP error message HRPIQNL_ARCH044 indicates that the study data you are trying to archive cannot be archived because there is a lower-level appraisal that exists. This typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly in the area of personnel development and appraisals.
  Cause:
  The error arises when you attempt to archive a study or appraisal record that is linked to another appraisal or study record. In SAP, certain records cannot be archived if they have dependencies or relationships with other records that are still active or not archived. This is a safeguard to ensure data integrity and consistency.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Dependencies: 
  
  Check for any lower-level appraisals or studies that are linked to the record you are trying to archive. You can do this by reviewing the appraisal documents or study records in the system.
  
  
  
  Review Appraisal Relationships:
  
  Use transaction codes like PHAP_ADMIN or PHAP_CATALOG to view the appraisal documents and their relationships. Look for any subordinate appraisals that may be preventing the archiving process.
  
  
  
  Archive Lower-Level Appraisals:
  
  If you find lower-level appraisals that are no longer needed, consider archiving them first. Ensure that you follow the proper archiving procedures to remove them from the active database.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to archiving in the HCM module for any specific guidelines or prerequisites that need to be met before archiving.
  
  
  
  Check Customizations:
  
  If your organization has custom developments or enhancements in the appraisal process, ensure that these do not interfere with the archiving process.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance. They can provide insights based on the specific configuration and version of your SAP system.
  
  
  
  Related Information:
  
  Archiving Process: Familiarize yourself with the archiving process in SAP, including the use of transaction SARA for managing archiving objects.
  Data Integrity: Understand the importance of maintaining data integrity and the implications of archiving related records.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on archiving in the HCM module.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate actions to resolve it, allowing you to successfully archive the study data.