How To Fix HRPIQGRADING036 - Appraisal status &1 is not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQGRADING - Grading Messages

• Message number: 036

• Message text: Appraisal status &1 is not defined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQGRADING036 - Appraisal status &1 is not defined ?

  The SAP error message HRPIQGRADING036, which states "Appraisal status &1 is not defined," typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with performance appraisals or employee evaluations.
  Cause:
  This error message indicates that the system is trying to process an appraisal with a status that has not been defined in the system. This could happen due to several reasons:
  
  Missing Configuration: The appraisal status that is being referenced in the process is not configured in the system.
  Data Entry Error: There may be a typo or incorrect entry in the appraisal status field.
  Custom Development: If there are custom developments or enhancements in the appraisal process, they may not be correctly handling the status values.
  Transport Issues: If the system has recently undergone a transport of changes, the status definitions may not have been included or activated.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration:
  
  Go to the configuration settings for appraisals in the SAP system (usually found in the SPRO transaction under HCM).
  Verify that the appraisal statuses are correctly defined and that the status in question (represented by &1) exists.
  
  
  
  Review Appraisal Document:
  
  Check the specific appraisal document or record that is causing the error. Ensure that the status is correctly entered and matches one of the defined statuses in the system.
  
  
  
  Correct Data Entry:
  
  If there is a typo or incorrect entry, correct it in the relevant appraisal record.
  
  
  
  Consult Documentation:
  
  Review any documentation related to custom developments or enhancements that may affect appraisal statuses.
  
  
  
  Transport Management:
  
  If the issue arose after a transport, ensure that all necessary objects related to appraisal statuses were included in the transport request and that they have been properly activated in the target system.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific fixes or updates related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SPRO: For configuration settings.
  PA30: For maintaining employee data.
  PA40: For processing actions related to appraisals.
  
  
  Documentation: Review SAP HCM documentation for detailed information on appraisal processes and configurations.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPIQGRADING036 error message.