How To Fix HRPIQ00ARCH207 - Audit run &1 cannot be archived; student &2 is not archivable

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ARCH - Archiving and Deletion Programs

• Message number: 207

• Message text: Audit run &1 cannot be archived; student &2 is not archivable

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPIQ00ARCH207 - Audit run &1 cannot be archived; student &2 is not archivable ?

  The SAP error message HRPIQ00ARCH207 indicates that an audit run cannot be archived because a specific student (identified by the student number) is not archivable. This error typically occurs in the context of archiving processes within the SAP system, particularly in the area of Human Resources and Student Lifecycle Management.
  Cause:
  The error can be caused by several factors, including:
  
  Incomplete Data: The student record may have incomplete or inconsistent data that prevents it from being archived.
  Status Issues: The student may be in a status that does not allow archiving (e.g., active, ongoing studies).
  Dependencies: There may be dependencies or linked records (e.g., financial records, enrollment records) that need to be resolved before the student can be archived.
  Configuration Settings: The archiving configuration settings may not be correctly set up to allow for the archiving of certain student records.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Student Status: Verify the status of the student record. If the student is still active or has ongoing processes, you may need to change their status to allow for archiving.
  
  
  Review Data Completeness: Ensure that all required fields in the student record are filled out correctly. Look for any missing or inconsistent data that could prevent archiving.
  
  
  Resolve Dependencies: Check for any linked records or dependencies that may need to be addressed. This could include financial records, course enrollments, or other related data.
  
  
  Consult Archiving Configuration: Review the archiving configuration settings in the SAP system to ensure they are set up correctly for the student records you are trying to archive.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (e.g., SARA for archiving) to check the archiving logs and get more detailed information about the error.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to archiving in the HR module for any specific guidelines or troubleshooting steps.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Archiving Process: Understand the overall archiving process in SAP, including the prerequisites and steps involved in archiving student records.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing archiving processes.
  SAP Notes: Check for any SAP Notes that may address specific issues related to archiving in the HR module or provide patches for known bugs.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.