How To Fix HRPIQ00ARCH063 - External transcript was deleted for student &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ARCH - Archiving and Deletion Programs

• Message number: 063

• Message text: External transcript was deleted for student &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00ARCH063 - External transcript was deleted for student &1 ?

  The SAP error message HRPIQ00ARCH063 indicates that an external transcript for a student has been deleted. This message typically arises in the context of SAP's Human Capital Management (HCM) module, particularly in the area of student administration or academic records.
  Cause:
  
  Data Deletion: The external transcript may have been deleted due to a manual action or a batch job that cleans up old or unnecessary records.
  Data Integrity Issues: There may be issues with data integrity, such as inconsistencies in the database that lead to the system not being able to find the transcript.
  Configuration Issues: Incorrect configuration settings in the SAP system could lead to the deletion of records that should be retained.
  User Permissions: Users with the necessary permissions may have inadvertently deleted the transcript.
  
  Solution:
  
  Check Deletion Logs: Review the deletion logs to determine when and why the transcript was deleted. This can help identify if it was a manual deletion or part of a scheduled job.
  Restore Data: If the transcript was deleted in error, check if there is a backup or archive from which the transcript can be restored.
  Review Configuration: Ensure that the system configuration settings related to data retention and deletion are correctly set up to prevent unintended deletions.
  User Training: If the deletion was due to user error, consider providing additional training to users on how to manage student records properly.
  Implement Controls: Establish controls or approval processes for deleting important records to prevent future occurrences.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to student records and transcripts, such as PA30 (Maintain HR Master Data) or other related transactions.
  Documentation: Review SAP documentation related to the HCM module and student administration for best practices in managing external transcripts and records.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP directly for further assistance.