How To Fix HRPIQ00ARCH062 - External transcript was archived for student &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ARCH - Archiving and Deletion Programs

• Message number: 062

• Message text: External transcript was archived for student &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00ARCH062 - External transcript was archived for student &1 ?

  The SAP error message HRPIQ00ARCH062 indicates that an external transcript for a student has been archived. This typically occurs in the context of SAP's Human Capital Management (HCM) or Student Lifecycle Management (SLCM) modules, where student records and their associated documents (like transcripts) are managed.
  Cause:
  The error message is triggered when a user attempts to access or process a student's external transcript that has already been archived. Archiving is a process used to move data that is no longer actively used to a separate storage area to improve system performance and manage data volume.
  Solution:
  To resolve this issue, you can consider the following steps:
  
  
  Check Archive Settings: Review the archiving settings in your SAP system to understand the criteria for archiving external transcripts. This may involve checking the configuration in transaction codes related to archiving (e.g., SARA).
  
  
  Access Archived Data: If you need to access the archived transcript, you may need to use the appropriate transaction code to retrieve archived data. This could involve using transaction codes like SARA to access the archive management functions.
  
  
  Restore Data: If the transcript needs to be restored for active use, you may need to unarchive it. This process typically involves using the archive management tools in SAP to bring the data back into the active database.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for handling archived data. This may provide specific instructions on how to manage archived transcripts.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how data is selected for archiving and how to manage archived data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and others that may be used for managing archived data.
  User Permissions: Ensure that you have the necessary permissions to access archived data or perform unarchiving actions.
  
  By following these steps, you should be able to address the HRPIQ00ARCH062 error and manage the archived external transcript effectively.