How To Fix HRPIQ00ARCH061 - Study data cannot be archived; requirement profile still exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ARCH - Archiving and Deletion Programs

• Message number: 061

• Message text: Study data cannot be archived; requirement profile still exists

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPIQ00ARCH061 - Study data cannot be archived; requirement profile still exists ?

  The SAP error message HRPIQ00ARCH061 indicates that study data cannot be archived because a requirement profile still exists. This typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly in the area of personnel development or training and event management.
  Cause:
  The error arises when you attempt to archive study data (such as training events or courses) that is still linked to a requirement profile. A requirement profile is a set of criteria that must be met for a specific training or event, and if there are active links to this profile, the system prevents archiving to maintain data integrity.
  Solution:
  To resolve this error, you need to follow these steps:
  
  
  Identify the Requirement Profile: Determine which requirement profile is linked to the study data you are trying to archive. You can do this by checking the relevant training or event records in the system.
  
  
  Remove or Modify the Requirement Profile:
  
  If the requirement profile is no longer needed, you can delete it.
  If it is still required for other purposes, consider modifying the profile to remove the link to the study data you wish to archive.
  
  
  
  Check for Active Links: Ensure that there are no active links to the requirement profile from other objects (like courses, events, or participants) that might prevent archiving.
  
  
  Re-attempt Archiving: Once the requirement profile is removed or modified, try to archive the study data again.
  
  
  Consult Documentation: If you are unsure about the steps or the implications of removing a requirement profile, consult the SAP documentation or reach out to your SAP support team for guidance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  Testing: Always test changes in a development or quality assurance environment before applying them in production to avoid unintended consequences.
  
  By following these steps, you should be able to resolve the HRPIQ00ARCH061 error and successfully archive the study data.