How To Fix HRPIQ00ACWORK005 - Academic year and session fields must be blank for transferred work

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ACWORK - Academic Work - Function Modules and Interface

• Message number: 005

• Message text: Academic year and session fields must be blank for transferred work

What causes this issue?

You may not enter an academic year or session for transferred work.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Delete these entries.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00ACWORK005 - Academic year and session fields must be blank for transferred work ?

  The SAP error message HRPIQ00ACWORK005 indicates that there is an issue with the academic year and session fields when processing transferred work in the SAP system, particularly in the context of the SAP Student Lifecycle Management (SLCM) or similar modules related to academic records.
  Cause:
  This error typically occurs when you are trying to enter or process transferred work (such as credits or grades from another institution) and the system expects the academic year and session fields to be blank. This is because transferred work is not associated with a specific academic year or session in the same way that regular coursework is.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Data Entry: Ensure that when you are entering transferred work, the fields for academic year and session are left blank. This may involve reviewing the data entry screen or the import file to ensure these fields are not populated.
  
  
  Review Configuration Settings: If you are consistently encountering this error, it may be worth reviewing the configuration settings in your SAP system related to transferred work. Ensure that the system is set up correctly to handle transferred credits without requiring academic year and session information.
  
  
  Consult Documentation: Refer to the SAP documentation or help resources specific to your version of the system. There may be additional guidelines or best practices for handling transferred work.
  
  
  Contact Support: If the issue persists after checking the above, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored assistance based on your specific system configuration and usage.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context on handling transferred work.
  User Training: Ensure that users entering data into the system are trained on the correct procedures for handling transferred work to minimize errors.
  System Updates: Keep your SAP system updated, as newer versions may have bug fixes or improvements related to this functionality.
  
  By following these steps, you should be able to resolve the HRPIQ00ACWORK005 error and successfully process transferred work in your SAP system.