How To Fix HRPIQ000639 - New Object infotype record (1000) may not be created for the student

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 639

• Message text: New Object infotype record (1000) may not be created for the student

What causes this issue?

You may not create a new <LS>Object</> infotype record (1000) for the
object type <LS>student</> if one or more records already exist for
this infotype.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Create the student using the transaction <LS>Student File</>.
If you want to change an incorrectly entered student number, use the
function <LS>Change infotype</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000639 - New Object infotype record (1000) may not be created for the student ?

  The SAP error message HRPIQ000639 indicates that a new object infotype record (specifically infotype 1000, which is typically related to student master data) cannot be created for a student. This error can arise due to several reasons, and understanding the cause is essential for finding a solution.
  Possible Causes:
  
  
  Missing Required Data: The system may require certain mandatory fields to be filled in before a new infotype record can be created. If any of these fields are missing, the error will occur.
  
  
  Existing Record: If there is already an existing record for the student in infotype 1000, the system may prevent the creation of a new record to avoid duplicates.
  
  
  Authorization Issues: The user attempting to create the record may not have the necessary authorizations to perform this action.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that restrict the creation of new records under certain conditions.
  
  
  Data Consistency: There may be inconsistencies in the data related to the student, such as invalid or incomplete entries in other infotypes.
  
  
  Solutions:
  
  
  Check Required Fields: Review the fields in infotype 1000 and ensure that all mandatory fields are filled out correctly. This may include fields like student ID, name, date of birth, etc.
  
  
  Verify Existing Records: Check if there is already an existing record for the student in infotype 1000. If so, you may need to update the existing record instead of creating a new one.
  
  
  Review Authorizations: Ensure that the user has the necessary permissions to create records in infotype 1000. This may involve checking user roles and authorizations in the SAP system.
  
  
  Consult Configuration Settings: If you have access to the configuration settings, review them to see if there are any restrictions in place that would prevent the creation of new records.
  
  
  Data Validation: Perform a data validation check to ensure that all related data for the student is consistent and complete. This may involve checking other infotypes or related records.
  
  
  Consult Documentation or Support: If the issue persists, consult SAP documentation or reach out to your SAP support team for further assistance. They may have additional insights or solutions based on your specific system configuration.
  
  
  Related Information:
  
  Infotype 1000: This infotype is typically used for storing basic student data in SAP Student Lifecycle Management (SLCM).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) to manage infotypes.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or patches.
  
  By following these steps, you should be able to identify the cause of the error and implement a suitable solution.