How To Fix HRPIQ000641 - Student number cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 641

• Message text: Student number cannot be changed

What causes this issue?

Your last action would cause the student to have two different student
numbers. The SAP System does not allow this. A student may have only
one student number during the entire course of study.

System Response

The action cannot be executed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000641 - Student number cannot be changed ?

  The SAP error message HRPIQ000641, which states "Student number cannot be changed," typically occurs in the context of the SAP Student Lifecycle Management (SLCM) module. This error indicates that there is an attempt to modify a student number that is either locked or not allowed to be changed due to system constraints.
  Causes:
  
  Locked Student Record: The student record may be locked for editing due to ongoing processes or status restrictions.
  System Configuration: The system may be configured to prevent changes to the student number once it has been assigned.
  Data Integrity Rules: SAP enforces data integrity rules that prevent changes to key identifiers like student numbers to maintain consistency in the database.
  User Permissions: The user may not have the necessary permissions to make changes to the student number.
  
  Solutions:
  
  Check Record Status: Verify if the student record is locked or in a status that prevents changes. If it is locked, you may need to wait until the lock is released or contact an administrator.
  Review Configuration Settings: Consult with your SAP administrator or technical team to review the configuration settings related to student number changes. They may need to adjust settings if changes are necessary.
  Data Integrity Compliance: Understand the data integrity rules in your SAP system. If the student number is not meant to be changed, consider whether the change is truly necessary.
  User Permissions: Ensure that you have the appropriate permissions to make changes to student records. If not, contact your system administrator to request the necessary access.
  Consult Documentation: Refer to SAP documentation or support resources for specific guidelines on handling student records and the implications of changing key identifiers.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context.
  Support Forums: Engage with SAP community forums or support channels where similar issues may have been discussed.
  Testing in Development: If possible, test the changes in a development or sandbox environment to understand the implications before making changes in the production system.
  
  If the issue persists after trying the above solutions, it may be beneficial to escalate the matter to SAP support for further assistance.