How To Fix HRPIQ000640 - Student has no valid admission on &1 for program &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 640

• Message text: Student has no valid admission on &1 for program &2

What causes this issue?

You have attempted to register the student for a program that has
restricted admission. The student has not been admitted to the program
on the date specified.
If a program has restricted admission, the <LB>Admission restricted</>
indicator in the infotype <LS>Program Data</> (1730) is set.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

INCLUDE CM_XX_MESSAGE_OVERRIDE OBJECT DOKU ID TX

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000640 - Student has no valid admission on &1 for program &2 ?

  The SAP error message HRPIQ000640 indicates that a student does not have a valid admission for a specific program on a given date. This error typically arises in the context of student administration and enrollment processes within SAP's Human Capital Management (HCM) module, particularly in the area of student lifecycle management.
  Cause:
  
  
  Invalid Admission Status: The student may not have been admitted to the program for the specified date. This could be due to various reasons such as:
  
  The admission process was not completed.
  The admission was revoked or canceled.
  The student is not enrolled in the program for the specified academic term.
  
  
  
  Date Issues: The date specified in the error message may not fall within the valid admission period for the program.
  
  
  Program Configuration: There may be issues with the configuration of the program in the system, such as incorrect validity dates or admission criteria.
  
  
  Data Entry Errors: There could be errors in the data entry for the student’s admission records, such as incorrect program codes or dates.
  
  
  Solution:
  
  
  Check Admission Records: Verify the student's admission records in the system. Ensure that the student is indeed admitted to the program for the specified date. You can do this by:
  
  Navigating to the student’s profile and checking the admission status.
  Confirming the program and the corresponding academic term.
  
  
  
  Review Validity Dates: Ensure that the admission validity dates for the program are correctly set up in the system. Check if the current date falls within the valid admission period.
  
  
  Correct Data Entry: If there are discrepancies in the data, correct any errors in the student’s admission records. This may involve updating the program code, admission dates, or status.
  
  
  Consult with Administration: If you are unable to resolve the issue, consult with the academic administration or the team responsible for managing student admissions. They may have additional insights or access to correct the records.
  
  
  System Configuration: If the issue persists, it may be necessary to review the configuration of the program in the SAP system. This may require assistance from an SAP consultant or technical support team.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing student records, such as:
  
  PA30: Maintain HR Master Data
  S_AHR_61016300: Admission Data Overview
  S_AHR_61016301: Admission Data for Students
  
  
  
  Documentation: Refer to SAP documentation or help files for detailed information on managing student admissions and resolving related errors.
  
  
  User Roles: Ensure that you have the appropriate user roles and permissions to access and modify student admission data in the SAP system.
  
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.