How To Fix HRPIQ000637 - Student number &1 already assigned to student with object ID &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 637

• Message text: Student number &1 already assigned to student with object ID &2

What causes this issue?

Student number &V1&has already been assigned to student &V3& (object ID
&V2&).
This error occurs in the following cases:
External number assignment: You have used a number that has already
been assigned or your entry is incorrect.
Internal number assignment: The number range needs to be reset so you
can assign these numbers again.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you use <ZH>external number assignment</>, check your entry and
choose a different student number.
If you use <ZH>internal number assignment</>, contact your system
administrator.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000637 - Student number &1 already assigned to student with object ID &2 ?

  The SAP error message HRPIQ000637 indicates that a student number you are trying to assign is already associated with another student record in the system. This typically occurs in the context of managing student data within the SAP Student Lifecycle Management (SLCM) module or similar systems.
  Cause:
  
  Duplicate Student Number: The student number you are trying to assign is already in use by another student record.
  Data Entry Error: There may have been a mistake in data entry, leading to an attempt to assign an existing student number.
  System Configuration: The system may not be configured to allow for the reuse of student numbers, which is common in educational institutions to maintain unique identifiers for each student.
  
  Solution:
  
  Verify Student Number: Check the student number you are trying to assign and ensure it is not already in use. You can do this by searching for the student number in the student database.
  Use a Different Student Number: If the student number is indeed in use, you will need to assign a different, unique student number to the new student record.
  Check for Data Entry Errors: Review the data entry process to ensure that the correct student number is being used and that there are no typographical errors.
  Consult with IT or SAP Support: If you believe this is an error in the system or if you need to reassign the student number, consult with your IT department or SAP support team for further assistance. They may be able to help you with the necessary adjustments or configurations.
  
  Related Information:
  
  SAP Documentation: Refer to the SAP Help Portal for detailed documentation on managing student records and handling errors in the SLCM module.
  User Training: Ensure that users entering student data are trained on the importance of unique identifiers and the processes for checking existing records.
  Data Management Policies: Review your institution's data management policies to ensure compliance with best practices for maintaining student records.
  
  By following these steps, you should be able to resolve the error and ensure that student records are managed correctly within the SAP system.