How To Fix HRPIQ000636 - Format of student number is invalid; check your entry

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 636

• Message text: Format of student number is invalid; check your entry

What causes this issue?

The student number you have entered does not comply with entry
conventions. The student number may contain letters and/or digits but
no special or blank characters.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your entry.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000636 - Format of student number is invalid; check your entry ?

  The SAP error message HRPIQ000636, which states "Format of student number is invalid; check your entry," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with student records in the SAP Student Lifecycle Management (SLCM) or similar applications.
  Cause:
  The error is usually caused by one of the following issues:
  
  
  Incorrect Format: The student number entered does not conform to the expected format defined in the system. This could be due to:
  
  Wrong number of digits.
  Inclusion of invalid characters (e.g., letters or special characters when only numbers are expected).
  Leading or trailing spaces.
  
  
  
  Configuration Issues: The system may have specific configuration settings that define the valid formats for student numbers. If these settings are not aligned with the data being entered, it can lead to this error.
  
  
  Data Entry Errors: Simple typographical errors during data entry can also trigger this message.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check the Format: Verify the format of the student number you are entering. Ensure that it matches the expected format (e.g., number of digits, allowed characters).
  
  
  Remove Extra Spaces: Make sure there are no leading or trailing spaces in the student number field.
  
  
  Consult Documentation: Refer to the system documentation or configuration settings to understand the expected format for student numbers.
  
  
  Validate Against Existing Records: If possible, check against existing student records in the system to see what formats are being used.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or system administrator for assistance. They may need to check the configuration settings or logs for further insights.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Training: Ensure that users entering student numbers are trained on the correct formats and data entry practices.
  System Configuration: Review the configuration settings in the SAP system related to student number formats, which may be found in the IMG (Implementation Guide) under the relevant modules.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPIQ000636 error message.