How To Fix HRPIQ000621 - Registration/re-registration data for &1 - &2 cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 621

• Message text: Registration/re-registration data for &1 - &2 cannot be changed

What causes this issue?

This error message is output if one of the following situations occurs:
A registration already exists for the same or a later period. Only the
last registration may be changed.
The student has already been de-registered. The student's registration
data may not be changed after de-registration.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the registration and de-registration data.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000621 - Registration/re-registration data for &1 - &2 cannot be changed ?

  The SAP error message HRPIQ000621 indicates that there is an issue with changing the registration or re-registration data for a specific entity (represented by &1 and &2). This error typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly in the area of personnel administration or employee management.
  Cause:
  The error can be caused by several factors, including:
  
  Data Locking: The registration data might be locked by another process or user, preventing changes.
  Status of the Record: The record may be in a status that does not allow changes (e.g., completed, archived, or locked).
  Authorization Issues: The user may not have the necessary permissions to make changes to the registration data.
  Configuration Settings: There may be specific configuration settings in the system that restrict changes to certain types of data.
  Data Integrity Constraints: There may be integrity constraints in place that prevent changes to the registration data if certain conditions are not met.
  
  Solution:
  To resolve the HRPIQ000621 error, you can take the following steps:
  
  
  Check Data Locking: Ensure that the record is not locked by another user or process. You can check transaction codes like SM12 (for lock entries) to see if there are any locks on the data.
  
  
  Review Record Status: Verify the status of the registration data. If it is in a status that does not allow changes, you may need to change the status or create a new record instead.
  
  
  Verify Authorizations: Ensure that the user attempting to make the changes has the necessary authorizations. You can check user roles and authorizations in transaction SU53 or SU01.
  
  
  Consult Configuration Settings: Review the configuration settings related to the registration data in the SAP system. This may involve checking the customizing settings in SPRO.
  
  
  Check for Data Integrity Issues: Ensure that all required fields are filled out correctly and that there are no data integrity issues that would prevent changes.
  
  
  Consult Documentation: If the issue persists, consult SAP documentation or support for further guidance on the specific error message and its implications.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and SM12 (Display and Delete Lock Entries).
  SAP Notes: Check for any SAP Notes related to this error message in the SAP Support Portal, as there may be specific patches or updates that address the issue.
  User Forums: Consider searching or posting in SAP community forums for additional insights from other users who may have encountered the same error.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.