How To Fix HRPIQ000123 - Validity period of org. unit &1 does not cover entire registration period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 123

• Message text: Validity period of org. unit &1 does not cover entire registration period

What causes this issue?

You have tried to register a student.
However, the organizational unit assigned to the student is not valid
throughout the entire registration period.

System Response

The student cannot be registered.

How to fix this error?

Check the validity period of the organizational unit, or choose a
different organizational unit.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000123 - Validity period of org. unit &1 does not cover entire registration period ?

  The SAP error message HRPIQ000123 indicates that there is a mismatch between the validity period of an organizational unit and the registration period for a specific action or event in the system. This typically occurs in the context of Human Resources (HR) and Personnel Administration, particularly when dealing with organizational structures and employee data.
  Cause:
  The error arises when the organizational unit (represented by &1 in the message) has a validity period that does not encompass the entire duration of the registration period for an employee or a specific event. This can happen due to several reasons:
  
  Incorrect Validity Dates: The organizational unit may have been set up with incorrect start and end dates.
  Changes in Organizational Structure: If the organizational structure has changed (e.g., an organizational unit was created or deleted), it may not align with the registration period.
  Employee Assignment Issues: The employee may be assigned to an organizational unit that is not valid for the time frame of the action being processed.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Organizational Unit Validity:
  
  Go to the transaction code PPOME (or PPOC for change mode) to view the organizational unit in question.
  Verify the validity dates of the organizational unit. Ensure that the start date is before or on the same date as the registration period and that the end date is after the registration period.
  
  
  
  Adjust Validity Dates:
  
  If the validity dates are incorrect, you may need to adjust them. This can be done in the same transaction (PPOME) by editing the organizational unit's details.
  
  
  
  Review Employee Assignment:
  
  Check the employee's assignment to the organizational unit. Use transaction PA20 (Display HR Master Data) to view the employee's records and ensure they are assigned to the correct organizational unit with valid dates.
  
  
  
  Consult with HR Team:
  
  If you are unsure about making changes, consult with your HR team or system administrator to ensure that any adjustments made are in line with organizational policies.
  
  
  
  Reprocess the Action:
  
  After making the necessary adjustments, try to reprocess the action that triggered the error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PPOME (Change Organizational Structure), PA20 (Display HR Master Data), and PA30 (Maintain HR Master Data).
  Documentation: Review SAP documentation or help files related to organizational management and personnel administration for more detailed guidance.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to resolve the HRPIQ000123 error and ensure that the organizational unit's validity period aligns with the registration period.