How To Fix HRPIQ000122 - Validity period of student &1 does not cover entire registration period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 122

• Message text: Validity period of student &1 does not cover entire registration period

What causes this issue?

You have tried to register a student.
However, the validity period of the student does not cover the entire
registration period. Therefore, the student cannot be registered.

System Response

The action cannot be executed.

How to fix this error?

Check the <LS>student file</> for the validity period of the student.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000122 - Validity period of student &1 does not cover entire registration period ?

  The SAP error message HRPIQ000122 indicates that there is a mismatch between the validity period of a student's status and the registration period for a specific academic term or course. This error typically arises in the context of student administration within SAP's Human Capital Management (HCM) module, particularly in the area of student lifecycle management.
  Cause:
  The error occurs when:
  
  The validity period of the student's enrollment or status (e.g., active, inactive, graduated) does not align with the registration period for the course or academic term.
  The start and end dates of the student's status do not encompass the entire duration of the registration period.
  There may be missing or incorrect data in the student's records, such as the start or end date of their enrollment.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Student Status:
  
  Navigate to the student's record in the SAP system and verify the validity period of their status. Ensure that the start and end dates are correct and cover the entire registration period.
  
  
  
  Adjust Validity Period:
  
  If the validity period is incorrect, update it to ensure it encompasses the registration period. This may involve extending the end date or adjusting the start date as necessary.
  
  
  
  Review Registration Period:
  
  Confirm the registration period for the course or academic term. Ensure that it is set correctly in the system and that it aligns with the student's status.
  
  
  
  Data Consistency:
  
  Ensure that all related data is consistent and correctly entered in the system. This includes checking for any other related records that might affect the student's status.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or guidelines specific to your organization's implementation of the HCM module for any additional steps or considerations.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or a consultant who specializes in SAP HCM for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use specific transaction codes to access student records, such as PA30 (Maintain HR Master Data) or other relevant transactions in the SAP system.
  User Roles: Ensure that you have the necessary permissions to view and edit student records in the SAP system.
  Training: If you are unfamiliar with the processes involved in managing student records in SAP, consider seeking training or resources to better understand the system.
  
  By following these steps, you should be able to resolve the HRPIQ000122 error and ensure that the student's status aligns with the registration period.