How To Fix HRPBSUS203 - I-94 record does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 203

• Message text: I-94 record does not exist

The individual is an alien and no I-94 record maintained in the system.

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message HRPBSUS203 - I-94 record does not exist ?

  The SAP error message HRPBSUS203, which states "I-94 record does not exist," typically occurs in the context of managing employee data related to immigration and visa processing in the SAP Human Capital Management (HCM) module, particularly in the U.S. immigration processes.
  Cause:
  The error indicates that the system is unable to find an I-94 record for the employee in question. The I-94 form is a document issued by U.S. Customs and Border Protection (CBP) to foreign visitors entering the United States, and it contains information about their immigration status and duration of stay. The absence of this record in the system can be due to several reasons:
  
  Missing Data Entry: The I-94 record may not have been entered into the SAP system for the employee.
  Incorrect Employee Data: The employee's data may not be correctly linked to the I-94 record.
  Data Migration Issues: If the data was migrated from another system, the I-94 records may not have been transferred correctly.
  System Configuration: There may be issues with the configuration of the SAP HCM module related to immigration processing.
  
  Solution:
  To resolve the HRPBSUS203 error, you can take the following steps:
  
  
  Check Employee Records: Verify that the employee's I-94 information has been correctly entered into the system. This includes checking the relevant infotypes (e.g., Infotype 0206 for I-94 data).
  
  
  Enter Missing I-94 Data: If the I-94 record is indeed missing, you will need to enter the required information. This typically involves:
  
  Navigating to the appropriate infotype (e.g., Infotype 0206).
  Entering the I-94 number, date of entry, and other relevant details.
  
  
  
  Review Data Consistency: Ensure that the employee's data is consistent and correctly linked. Check for any discrepancies in the employee's personal data that might affect the I-94 record.
  
  
  Consult with HR or Immigration Specialist: If you are unsure about the correct I-94 data or how to enter it, consult with your HR department or an immigration specialist who can provide guidance.
  
  
  System Configuration Check: If the issue persists, it may be necessary to check the system configuration related to immigration processing. This may require assistance from an SAP HCM consultant or your IT department.
  
  
  SAP Notes and Support: Check for any relevant SAP Notes or updates that may address this specific error. If necessary, contact SAP support for further assistance.
  
  
  Related Information:
  
  Infotype 0206 (I-94 Record): This infotype is specifically used to manage I-94 records in SAP HCM.
  Immigration Compliance: Ensure that your organization is compliant with U.S. immigration laws and regulations, as maintaining accurate I-94 records is crucial for compliance.
  Training and Documentation: Consider providing training for HR personnel on how to manage immigration-related data in SAP to prevent similar issues in the future.
  
  By following these steps, you should be able to resolve the HRPBSUS203 error and ensure that the I-94 records are correctly maintained in the SAP system.