How To Fix HRPBSUS123 - Please delete special cost assignment first

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 123

• Message text: Please delete special cost assignment first

What causes this issue?

A cost center exists under the <zh>Special cost assignment</> option.

How to fix this error?

In order to change the cost assignment option from <Zh>Special cost
assignment</> to a different option, you must first delete the cost
center assignment specified under the <zh>Special cost assignment</>
option.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS123 - Please delete special cost assignment first ?

  The SAP error message HRPBSUS123, which states "Please delete special cost assignment first," typically occurs in the context of Human Resources (HR) and Payroll processes when there is an attempt to delete or modify a cost assignment that is linked to a special cost assignment in the system.
  Cause:
  The error is usually triggered when:
  
  There is an attempt to delete or change a personnel assignment (like a position or employee record) that has associated special cost assignments (e.g., cost centers, internal orders, etc.).
  The system enforces data integrity rules that prevent the deletion of records that are still linked to other financial or HR-related entries.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify the Special Cost Assignment:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee or position record.
  Look for any special cost assignments linked to the record.
  
  
  
  Delete or Modify the Special Cost Assignment:
  
  Navigate to the relevant infotype (e.g., Infotype 0014 - Recurring Payments and Deductions, Infotype 0027 - Cost Distribution) where the special cost assignment is maintained.
  Delete or modify the special cost assignment as necessary. Ensure that there are no active entries that would prevent deletion.
  
  
  
  Check for Related Entries:
  
  Ensure that there are no other related entries in the system that might be causing the conflict. This could include payroll results, time entries, or other cost assignments.
  
  
  
  Re-attempt the Original Action:
  
  Once the special cost assignment has been deleted or modified, re-attempt the action that initially triggered the error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data maintenance, such as PA20, PA30, PA40 (Personnel Actions), and SE16 (Data Browser) for checking tables.
  Infotypes: Understand the infotypes related to cost assignments, such as Infotype 0014 (Recurring Payments and Deductions) and Infotype 0027 (Cost Distribution).
  Authorization: Ensure that you have the necessary authorizations to make changes to HR master data and cost assignments.
  Consult Documentation: Refer to SAP Help documentation or your organization's SAP support for specific guidelines related to your implementation.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in HR and Payroll modules.