How To Fix HRPBSSA230 - You cannot create a new record for this absence type; see long text

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSA -

• Message number: 230

• Message text: You cannot create a new record for this absence type; see long text

What causes this issue?

You are trying to create an absence record for a type of leave for which
has maximum limit exists. With this new leave employee will cross
maximum limit that configured in table T7SAPBS32.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSA230 - You cannot create a new record for this absence type; see long text ?

  The SAP error message HRPBSSA230 indicates that you cannot create a new record for a specific absence type. This error typically arises in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with employee absences.
  Cause:
  The error can be caused by several factors, including:
  
  
  Configuration Issues: The absence type may not be configured correctly in the system. This could include settings related to the validity period, quota management, or absence type characteristics.
  
  
  Quota Exhaustion: The employee may have exhausted their entitlement for the specific absence type. For example, if the absence type is for sick leave, and the employee has already used all their available sick leave days, the system will prevent the creation of a new record.
  
  
  Authorization Issues: The user may not have the necessary authorizations to create records for that absence type.
  
  
  Time Constraints: There may be restrictions on when certain absence types can be recorded, such as only being able to record them within a specific time frame.
  
  
  Employee Status: The employee's status (e.g., inactive, on leave, etc.) may prevent the creation of new absence records.
  
  
  Solution:
  To resolve the HRPBSSA230 error, consider the following steps:
  
  
  Check Configuration: Review the configuration settings for the absence type in the SAP system. Ensure that it is set up correctly and that there are no restrictions that would prevent the creation of new records.
  
  
  Review Quotas: Check the employee's absence quotas to see if they have sufficient entitlement for the absence type in question. If they have exhausted their quota, you may need to adjust it or provide additional leave.
  
  
  Authorization Check: Ensure that the user attempting to create the absence record has the necessary authorizations. This may involve checking user roles and permissions in the SAP system.
  
  
  Employee Status: Verify the employee's status in the system. If the employee is inactive or on a type of leave that restricts new absence records, you may need to address their status first.
  
  
  Consult Long Text: The error message often comes with a long text that provides additional context. Review this long text for specific details related to the absence type and any additional restrictions.
  
  
  Contact Support: If the issue persists after checking the above factors, consider reaching out to your SAP support team or consulting the SAP Help Portal for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates related to absence management.
  Documentation: Review SAP documentation related to absence types and their configuration in the HCM module for more detailed guidance.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the root cause of the HRPBSSA230 error and implement an appropriate solution.