How To Fix HRPBSHU805 - There is already such a quota entered

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSHU - HR Public sector (H) developments

• Message number: 805

• Message text: There is already such a quota entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSHU805 - There is already such a quota entered ?

  The SAP error message HRPBSHU805, which states "There is already such a quota entered," typically occurs in the context of managing employee leave quotas or other types of entitlements in the Human Resources (HR) module of SAP. This error indicates that there is an attempt to create or modify a quota that already exists for the employee in question.
  Cause:
  
  Duplicate Quota Entry: The most common cause of this error is that the system has detected an existing quota entry for the same type of leave or entitlement for the specified employee and period.
  Incorrect Data Entry: There may be a mistake in the data being entered, such as incorrect dates or quota types that overlap with existing entries.
  Configuration Issues: There could be issues with the configuration of the quota types or rules that govern how quotas are created and managed.
  
  Solution:
  
  
  Check Existing Quotas: 
  
  Navigate to the employee's quota management screen and review the existing quotas. Look for any entries that match the quota type and period you are trying to create or modify.
  
  
  
  Modify or Delete Existing Quota: 
  
  If you find a duplicate entry, you may need to modify or delete the existing quota before creating a new one. Ensure that any changes comply with your organization's policies.
  
  
  
  Correct Data Entry: 
  
  Double-check the data you are entering for accuracy. Ensure that the quota type, dates, and any other relevant information are correct and do not conflict with existing entries.
  
  
  
  Consult Configuration: 
  
  If you suspect a configuration issue, consult with your SAP HR module administrator or a consultant to review the settings related to quota management. They can help ensure that the system is set up correctly to handle quotas.
  
  
  
  Use Transaction Codes: 
  
  You can use transaction codes like PA30 (Maintain HR Master Data) to view and manage employee quotas directly.
  
  
  
  Related Information:
  
  Quota Types: Understand the different types of quotas (e.g., vacation, sick leave) and their configurations in your SAP system.
  Authorization: Ensure that you have the necessary permissions to create or modify quotas in the system.
  Documentation: Refer to SAP documentation or your organization's HR policies for guidance on managing employee quotas and entitlements.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to resolve the HRPBSHU805 error and manage employee quotas effectively.