How To Fix HRPBSHU803 - Too many leave quota types are entered

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSHU - HR Public sector (H) developments

• Message number: 803

• Message text: Too many leave quota types are entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSHU803 - Too many leave quota types are entered ?

  The SAP error message HRPBSHU803, which states "Too many leave quota types are entered," typically occurs in the context of managing employee leave quotas in the SAP Human Capital Management (HCM) module. This error indicates that the system has detected an excessive number of leave quota types for a particular employee or for a specific action, which exceeds the predefined limits set in the system.
  Cause:
  
  Excessive Quota Types: The primary cause of this error is that the employee has been assigned too many leave quota types, which surpasses the limit defined in the system configuration.
  Configuration Settings: The system may have a configuration that restricts the number of leave quota types that can be assigned to an employee. This limit is often set to ensure data integrity and manageability.
  Data Entry Errors: There may be a mistake in data entry where multiple leave types have been incorrectly assigned to an employee.
  
  Solution:
  
  Review Leave Quota Types: Check the leave quota types assigned to the employee in question. You can do this by navigating to the relevant infotype (e.g., Infotype 2006 - Absences) and reviewing the assigned quotas.
  Remove Excess Quota Types: If you find that there are indeed too many leave quota types assigned, you will need to remove the excess ones. This can be done through the appropriate infotype maintenance transaction (e.g., PA30).
  Adjust Configuration: If the business requirement necessitates having more leave quota types, you may need to adjust the configuration settings in the SAP system. This typically requires access to the SAP Customizing Implementation Guide (IMG) and may involve working with an SAP HCM consultant.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on managing leave quotas and understanding the limits set in your system.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as 2006 (Absences) and 2007 (Leave Entitlement) to understand how leave quotas are managed.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  User Roles: Ensure that the user performing the action has the necessary authorizations to modify leave quotas.
  Testing: After making changes, conduct thorough testing to ensure that the issue is resolved and that the leave quota management functions as expected.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or an SAP HCM expert for further assistance.