How To Fix HRPBSDERECL028 - Total duration of parental leave is more than 3 years

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDERECL - Messages for Pay Scale Level Increase

• Message number: 028

• Message text: Total duration of parental leave is more than 3 years

What causes this issue?

During the current pay scale runtime, an absence due to parental leave
exists. The duration of all absences due to parental leave even from
earlier times up to the end of the pay scale runtime is more than three
years.

System Response

For each child, periods of childcare of up to three years can be taken
into consideration as experience time. As the system cannot distinguish
whether the parental leave was taken for one or more children, the
system does not perform a pay scale level increase automatically once
the total duration of parental leave exceeds 3 years.

How to fix this error?

Check the reclassification time and, if necessary, enter the desired
reclassification date in the <LS>"Next Increase"</> field (Next Incr.)
of the <LS>Basic Pay</> infotype (0008). Note that as the automatic
determination of the reclassification date for the period is then
deactivated by the manual override, you must recheck and correct the
date again if necessary in the case of a later addition (or
discontinuation) of relevant absences during the pay scale runtime.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDERECL028 - Total duration of parental leave is more than 3 years ?

  The SAP error message HRPBSDERECL028 indicates that the total duration of parental leave recorded for an employee exceeds the maximum allowable limit of 3 years. This error typically arises in the context of managing employee leave records within the SAP Human Capital Management (HCM) module, particularly in relation to parental leave entitlements.
  Cause:
  
  Exceeding Leave Duration: The employee has been assigned parental leave that, when summed up, exceeds the statutory or company policy limit of 3 years.
  Incorrect Data Entry: There may be an error in the data entry of leave periods, such as overlapping leave periods or incorrect start and end dates.
  Configuration Issues: The system may not be configured correctly to handle parental leave durations according to the legal or organizational policies.
  
  Solution:
  
  Review Leave Records: Check the employee's leave records to identify the total duration of parental leave taken. This can be done through the relevant infotype (e.g., Infotype 2001 - Absences).
  Adjust Leave Periods: If the total duration exceeds 3 years due to incorrect entries, correct the leave periods by adjusting the start and end dates or removing any overlapping entries.
  Consult Policy Guidelines: Ensure that the leave durations comply with the applicable laws and company policies. If necessary, consult with HR or legal advisors to clarify the entitlements.
  Configuration Check: If the issue persists, check the configuration settings in the SAP system related to parental leave. This may involve reviewing the relevant schema and rules in the payroll or leave management configuration.
  System Update: If the error is due to a system bug or outdated configuration, consider applying any relevant SAP notes or updates that address this issue.
  
  Related Information:
  
  Legal Framework: Familiarize yourself with the local labor laws regarding parental leave, as these can vary significantly by country and may influence the configuration in SAP.
  SAP Documentation: Refer to SAP Help documentation for detailed information on managing leave types and configurations in the HCM module.
  User Roles: Ensure that the personnel responsible for managing leave records have the appropriate access and training to handle such cases effectively.
  
  If the problem continues after following these steps, it may be beneficial to engage with SAP support or a consultant who specializes in SAP HCM for further assistance.