How To Fix HRPBSDERECL028 - Total duration of parental leave is more than 3 years

HRPBSDERECL028 - Overview

• Message type: E = Error

• Message class: HRPBSDERECL - Messages for Pay Scale Level Increase

• Message number: 028

• Message text: Total duration of parental leave is more than 3 years

What causes this issue?

During the current pay scale runtime, an absence due to parental leave
exists. The duration of all absences due to parental leave even from
earlier times up to the end of the pay scale runtime is more than three
years.

System Response

For each child, periods of childcare of up to three years can be taken
into consideration as experience time. As the system cannot distinguish
whether the parental leave was taken for one or more children, the
system does not perform a pay scale level increase automatically once
the total duration of parental leave exceeds 3 years.

How to fix this error?

Check the reclassification time and, if necessary, enter the desired
reclassification date in the <LS>"Next Increase"</> field (Next Incr.)
of the <LS>Basic Pay</> infotype (0008). Note that as the automatic
determination of the reclassification date for the period is then
deactivated by the manual override, you must recheck and correct the
date again if necessary in the case of a later addition (or
discontinuation) of relevant absences during the pay scale runtime.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDERECL028 - Total duration of parental leave is more than 3 years ?

  The SAP error message HRPBSDERECL028 indicates that the total duration of parental leave recorded for an employee exceeds the maximum allowable limit of 3 years. This error typically arises in the context of managing employee leave records within the SAP Human Capital Management (HCM) module, particularly in relation to parental leave entitlements.
  
  Cause:
  
  Exceeding Leave Duration: The employee has been assigned parental leave that, when summed up, exceeds the statutory or company policy limit of 3 years.
  Incorrect Data Entry: There may be an error in the data entry of leave periods, such as overlapping leave periods or incorrect start and end dates.
  
  Configuration Issues: The system may not be configured correctly to handle parental leave durations according to the legal or organizational policies.
  
  
  Solution:
  
  Review Leave Records: Check the employee's leave records to identify the total duration of parental leave taken. This can be done through the relevant infotype (e.g., Infotype 2001 - Absences).
  Adjust Leave