How To Fix HRPBSDERECL025 - Reclassification on &1 must be checked manually due to absence(s)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDERECL - Messages for Pay Scale Level Increase

• Message number: 025

• Message text: Reclassification on &1 must be checked manually due to absence(s)

What causes this issue?

A reclassification on &V1& was determined. However, there is at least
one absence &V4& in the period &V2& - &V3&, and on the basis of this,
you have to check manually whether this results in a postponement of the
reclassification date. You may have to take into account other absences,
even ones that have an absence category other than &V4&.

System Response

No automatic reclassification occurs.

How to fix this error?

Check the reclassification time and enter the desired reclassification
date in the <LS>"Next Increase"</> field (Next Incr.) of the <LS>Basic
Pay</> infotype (0008). Note that as the automatic determination of the
reclassification date for the period is then deactivated by the manual
override, you must recheck and correct the date again if necessary in
the case of a later addition (or discontinuation) of relevant absences
in the period &V2& - &V3&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDERECL025 - Reclassification on &1 must be checked manually due to absence(s) ?

  The SAP error message HRPBSDERECL025 indicates that a reclassification process in the Human Resources module (specifically in the area of personnel administration or payroll) cannot be completed automatically due to the presence of absences for the employee in question. This typically occurs during processes such as payroll processing, where the system needs to ensure that any changes to an employee's classification or status are valid and do not conflict with their absence records.
  Cause:
  
  Absences Recorded: The employee has one or more absence records (e.g., sick leave, vacation) that need to be considered before any reclassification can be applied.
  Manual Check Required: The system requires a manual review to ensure that the reclassification does not conflict with the absence data, as it may affect payroll calculations or employee status.
  
  Solution:
  
  
  Manual Review: 
  
  Access the employee's records in the SAP system.
  Review the absence records for the employee to understand the context of the absences.
  Determine if the reclassification is appropriate given the current absence status.
  
  
  
  Adjust Absences if Necessary: 
  
  If the reclassification is valid, you may need to adjust or process the absences accordingly.
  Ensure that any changes made do not violate company policies or labor laws.
  
  
  
  Reprocess the Reclassification: 
  
  After reviewing and making any necessary adjustments, attempt to reprocess the reclassification.
  Ensure that all relevant data is updated in the system.
  
  
  
  Consult Documentation: 
  
  Refer to SAP documentation or your organization's HR policies for specific guidelines on handling reclassifications and absences.
  
  
  
  Seek Help from IT or SAP Support: 
  
  If you are unsure about how to proceed or if the issue persists, consider reaching out to your IT department or SAP support for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing personnel data, such as PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data).
  Absence Types: Understand the different types of absences that may be recorded in the system and their implications on payroll and employee status.
  Configuration Settings: Review the configuration settings in the SAP system related to absence management and reclassification processes, as these may impact how the system handles such scenarios.
  
  By following these steps, you should be able to resolve the HRPBSDERECL025 error and ensure that the reclassification process is completed correctly.