How To Fix HRPBSDE5Z112 - A spouse already exists in the validity period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDE5Z - Public Sector Payroll - Germany

• Message number: 112

• Message text: A spouse already exists in the validity period

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPBSDE5Z112 - A spouse already exists in the validity period ?

  The SAP error message HRPBSDE5Z112, which states "A spouse already exists in the validity period," typically occurs in the context of personnel administration within the SAP Human Resources module. This error indicates that there is an attempt to create or update a spouse relationship for an employee, but a spouse record already exists for the same validity period.
  Cause:
  
  Duplicate Spouse Entry: The primary cause of this error is that there is already a spouse relationship recorded for the employee within the same validity period. SAP does not allow multiple spouse entries for the same time frame.
  Incorrect Date Range: The dates entered for the new spouse relationship may overlap with an existing spouse record.
  Data Entry Error: There may have been an error in data entry, such as incorrect dates or an attempt to add a spouse when one is already recorded.
  
  Solution:
  
  Check Existing Records: Review the employee's existing family relationships in the SAP system to confirm if a spouse is already recorded. You can do this by navigating to the relevant infotype (typically Infotype 0021 for Family Member/Dependents).
  Adjust Validity Period: If you need to add a new spouse record, ensure that the validity period does not overlap with the existing spouse record. You may need to change the dates of the new entry or update the existing record if the marital status has changed.
  Delete or Update Existing Record: If the existing spouse record is no longer valid (e.g., due to divorce or death), you may need to delete or update that record before adding a new spouse.
  Consult with HR: If you are unsure about how to proceed or if there are special circumstances, consult with your HR department or SAP support team for guidance.
  
  Related Information:
  
  Infotype 0021 (Family Member/Dependents): This infotype is used to manage family member data, including spouses. Familiarize yourself with how to navigate and edit this infotype.
  SAP Documentation: Refer to SAP Help documentation for detailed instructions on managing family relationships and understanding infotypes.
  User Authorization: Ensure that you have the necessary permissions to view and edit employee records in SAP.
  
  By following these steps, you should be able to resolve the error and manage the employee's spouse relationship correctly in the SAP system.