How To Fix HRPBSAE138 - Maximum &1 request times allowed for absence type &2 in same year

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSAE -

• Message number: 138

• Message text: Maximum &1 request times allowed for absence type &2 in same year

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSAE138 - Maximum &1 request times allowed for absence type &2 in same year ?

  The SAP error message HRPBSAE138 indicates that a user has attempted to create or process an absence record that exceeds the maximum allowed requests for a specific absence type within a given year. This is a common validation check in SAP HR (Human Resources) to ensure compliance with company policies regarding leave requests.
  Cause:
  The error occurs when:
  
  An employee has already submitted the maximum number of requests for a specific absence type (e.g., vacation, sick leave) within the same calendar year.
  The configuration in the system defines a limit for how many times a particular absence type can be requested in a year.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Current Absences: Review the employee's absence records for the year to confirm how many requests have already been submitted for the specific absence type.
  
  
  Adjust Configuration: If the limit needs to be changed (for example, if the company policy allows for more requests), you can adjust the configuration in the SAP system:
  
  Go to the relevant configuration settings in the SAP HR module (usually in the IMG under "Time Management" or "Absence Management").
  Look for the settings related to absence types and modify the maximum request limit as per the organizational policy.
  
  
  
  Request Approval: If the employee genuinely needs to take more leave than allowed, consider discussing the situation with HR or management to see if an exception can be made.
  
  
  Use Alternative Absence Types: If applicable, consider using a different absence type that may not have the same restrictions.
  
  
  Documentation: Ensure that all absence requests are properly documented and that employees are aware of the limits on absence requests to prevent future occurrences of this error.
  
  
  Related Information:
  
  Absence Types: Each absence type in SAP can have specific rules and configurations, including maximum limits, which are set by the organization.
  Time Management Configuration: The configuration for absence types can be found in the SAP Implementation Guide (IMG) under "Time Management" > "Absences" > "Define Absence Types."
  User Training: Providing training to employees on how to manage their leave requests and the associated policies can help reduce the occurrence of this error.
  
  If the issue persists after following these steps, it may be beneficial to consult with an SAP HR specialist or your organization's SAP support team for further assistance.