How To Fix HRPBSAE136 - Absence type only applicable for &1 employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSAE -

• Message number: 136

• Message text: Absence type only applicable for &1 employee

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSAE136 - Absence type only applicable for &1 employee ?

  The SAP error message HRPBSAE136 indicates that the absence type you are trying to use is not applicable for the specified employee. This error typically arises in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with employee absences.
  Cause:
  
  Absence Type Configuration: The absence type may not be configured for the employee's specific personnel area, employee group, or employee subgroup.
  Employee Status: The employee may be in a status that does not allow for the selected absence type (e.g., inactive, on leave, etc.).
  Date Restrictions: The absence type may have date restrictions that do not align with the employee's current status or the date of the absence being recorded.
  Organizational Assignment: The employee's organizational assignment may not match the criteria set for the absence type.
  
  Solution:
  
  
  Check Absence Type Configuration:
  
  Go to the configuration settings for the absence type in SAP (Transaction code: SPRO).
  Ensure that the absence type is correctly assigned to the relevant employee groups and subgroups.
  
  
  
  Verify Employee Status:
  
  Check the employee's status in the system (Transaction code: PA20 or PA30).
  Ensure that the employee is active and eligible for the absence type you are trying to record.
  
  
  
  Review Date Validity:
  
  Confirm that the absence date falls within the valid range for the absence type.
  Check if there are any specific rules or restrictions associated with the absence type.
  
  
  
  Organizational Assignment:
  
  Verify the employee's organizational assignment and ensure it aligns with the absence type's configuration.
  If necessary, update the employee's organizational data.
  
  
  
  Consult Documentation:
  
  Review any documentation or guidelines related to absence types in your organization to ensure compliance with policies.
  
  
  
  Testing:
  
  If changes are made, test the absence entry again to confirm that the error has been resolved.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SPRO (Customizing).
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  User Roles: Ensure that the user has the necessary permissions to record the absence type for the employee in question.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP HCM support team or a functional consultant for further assistance.