How To Fix HRPBSAE134 - Absence type only applicable for &1 employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSAE -

• Message number: 134

• Message text: Absence type only applicable for &1 employee

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSAE134 - Absence type only applicable for &1 employee ?

  The SAP error message HRPBSAE134, which states "Absence type only applicable for &1 employee," typically occurs in the context of the SAP Human Capital Management (HCM) module when trying to process an absence record for an employee who is not eligible for the specified absence type. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Eligibility Criteria: The absence type you are trying to assign may have specific eligibility criteria that the employee does not meet. This could be due to the employee's status, employment type, or other factors defined in the absence type configuration.
  Configuration Issues: The absence type may not be configured correctly in the system, or it may be restricted to certain employee groups or personnel areas.
  Employee Status: The employee might be in a status (e.g., inactive, on leave, etc.) that does not allow for the specified absence type to be recorded.
  Date Range: The absence type may only be applicable for certain date ranges, and the date you are trying to record may fall outside of this range.
  
  Solution:
  
  Check Employee Eligibility: Verify the employee's details, including their personnel number, status, and any other relevant attributes that might affect their eligibility for the absence type.
  Review Absence Type Configuration: Go to the configuration settings for the absence type in the SAP system (transaction code SPRO) and check the eligibility criteria. Ensure that the absence type is set up correctly for the intended employee group.
  Adjust Dates: If the absence type is date-sensitive, ensure that the dates you are trying to enter fall within the allowed range for that absence type.
  Consult with HR or SAP Support: If you are unable to resolve the issue, it may be helpful to consult with your HR department or SAP support team for further assistance. They can provide insights into the specific configurations and rules that apply to your organization.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA20 (Display HR Master Data) to check employee details.
  Documentation: Review SAP documentation or help files related to absence management and configuration for more detailed guidance on setting up absence types and eligibility rules.
  User Roles: Ensure that you have the necessary permissions to make changes or view the configurations related to absence types.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.