How To Fix HRPAYNLLA375 - Insured is deceased (date &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNLLA - Notifications for Wage Return NL

• Message number: 375

• Message text: Insured is deceased (date &1)

What causes this issue?

The insured is deceased, and is no longer required to pay contributions
to the HCIB. This is the result of an entry in the table <ZK>Assign
Events to Pers. Actions and Reasons for Pers. Actions </>(T5N9H) which
links the procedure from infotype <ZK>Procedures </> (0000), and the
accompanying reason, to "death".

System Response

Error message from the HCIB transfer file had automatically been set to
code '02' ('Insured is deceased').

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLLA375 - Insured is deceased (date &1) ?

  The SAP error message HRPAYNLLA375 indicates that a payroll process is encountering an issue because the insured individual (typically an employee or a dependent) is marked as deceased in the system. This error is often related to payroll processing, benefits administration, or insurance management within the SAP Human Capital Management (HCM) module.
  Cause:
  The primary cause of this error is that the system has a record indicating that the individual in question has a status of "deceased," which prevents any further payroll processing or benefits calculations for that individual. This could be due to:
  
  An incorrect entry in the employee's master data.
  A recent update or change in the employee's status that has not been properly reflected in the payroll system.
  A data synchronization issue between different modules or systems.
  
  Solution:
  To resolve the HRPAYNLLA375 error, you can take the following steps:
  
  
  Verify Employee Status:
  
  Check the employee's master data in the SAP system to confirm their status. Ensure that the "deceased" status is accurate and reflects the current situation.
  
  
  
  Update Employee Records:
  
  If the employee is not deceased, update their status in the system. This may involve changing the status in the infotype (e.g., Infotype 0001 - Organizational Assignment or Infotype 0002 - Personal Data).
  
  
  
  Check for Dependencies:
  
  If the employee has dependents or beneficiaries, ensure that their records are also updated accordingly. This includes checking any related insurance or benefit records.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unsure about the status or how to proceed, consult with your HR or payroll team. They may have additional insights or procedures for handling such cases.
  
  
  
  Run Payroll Simulation:
  
  After making the necessary updates, run a payroll simulation to ensure that the error does not persist and that the payroll process can continue without issues.
  
  
  
  Documentation and Audit:
  
  Document any changes made to the employee's records for future reference and audit purposes. This helps maintain data integrity and provides a clear history of changes.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes in SAP HCM, such as Infotype 0001 (Organizational Assignment) and Infotype 0002 (Personal Data), as these are crucial for managing employee data.
  SAP Notes: Check SAP Notes and Knowledge Base Articles for any specific patches or updates related to this error message.
  User Roles: Ensure that you have the appropriate permissions to make changes to employee records in the SAP system.
  
  By following these steps, you should be able to resolve the HRPAYNLLA375 error and ensure that payroll processing can continue smoothly.