How To Fix HRPAYNLLA347 - Multiple persons found with birth date &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNLLA - Notifications for Wage Return NL

• Message number: 347

• Message text: Multiple persons found with birth date &1

What causes this issue?

Unable to identify the individual with birth date &v1& in the system,
because there are several individuals with the same name and date of
birth. It is also not possible to search using the personnel number in
field CVZ_REGISTRATIENR, CVZ-ID in field CVZ_ID and BSN / Social
security number in field CVZ_SOFINUMMER.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check which personnel number is correct and enter this number with the
use of View V_P05T_CVZ_UITW in field REGISTRATIENR.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLLA347 - Multiple persons found with birth date &1 ?

  The SAP error message HRPAYNLLA347 indicates that the system has found multiple personnel records with the same birth date for a specific individual. This can occur in the Human Resources (HR) module when the system is trying to process payroll or other HR-related functions and encounters duplicate entries.
  Cause:
  
  Duplicate Personnel Records: There may be multiple personnel records in the system for the same individual, each with the same birth date.
  Data Entry Errors: Incorrect data entry during the creation of personnel records can lead to duplicates.
  Data Migration Issues: If data was migrated from another system, it may have resulted in duplicate records.
  Incorrect Configuration: The system may not be configured to handle unique identifiers properly.
  
  Solution:
  
  Identify Duplicates: Use transaction codes like SE16 or SE11 to query the relevant tables (e.g., PA0002 for personal data) to identify the duplicate records.
  Merge or Delete Duplicates: Depending on your organization's policy, you may need to merge the records or delete the duplicates. Ensure that you have the necessary authorizations and that you follow your organization's data management policies.
  Correct Data Entry: Review the data entry processes to ensure that personnel records are created correctly to avoid future duplicates.
  Data Validation: Implement validation checks during data entry to prevent duplicates from being created in the first place.
  Consult with IT or SAP Support: If you are unsure how to proceed, consult with your IT department or SAP support for assistance in resolving the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) to manage personnel records.
  HR Tables: Understand the structure of HR tables, especially PA0002 (Personal Data), to effectively query and manage personnel records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for best practices in managing HR data to prevent similar issues in the future.
  
  By addressing the root cause of the duplicates and implementing preventive measures, you can resolve the HRPAYNLLA347 error and improve the integrity of your HR data.