How To Fix HRPAYKZ_REPORTING055 - Select all absence records that are linked in Absences (2001) infotype

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYKZ_REPORTING - HR-KZ: General messages for Reporting

• Message number: 055

• Message text: Select all absence records that are linked in Absences (2001) infotype

What causes this issue?

You have not selected all absence records that are connected to each
other in the <LS>Absences</> (2001) infotype by means of the
<DS:DE.PKZ_ALINK>Absence Link</> field.
For example, you create two absence records for an employee's vacation:
Vacation from March 10, 2008 to March 18, 2008
Additional vacation from March 19, 2008 to March 21, 2008
This record is connected to the first record, since you entered March
10, 2008 in the <LS>Absence Link</> field.
To process vacation payments correctly, in the Off-Cycle Workbench, you
must select both absence records so that the system can calculate the
associated payments in the same payroll run.

System Response

Further processing is not possible.

How to fix this error?

In the Off-Cycle Workbench, select all records that are connected using
the <LS>Absence Link</> field.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYKZ_REPORTING055 - Select all absence records that are linked in Absences (2001) infotype ?

  The SAP error message HRPAYKZ_REPORTING055 typically occurs in the context of payroll processing when there is an issue with the absence records in the Absences (2001) infotype. This error indicates that the system is unable to select all absence records that are linked to the specified employee or payroll period.
  Cause:
  
  Missing Absence Records: The employee may not have any absence records in the Absences (2001) infotype for the specified period.
  Incorrect Selection Criteria: The selection criteria used in the payroll run may not match the existing absence records.
  Data Inconsistencies: There may be inconsistencies or errors in the data stored in the Absences infotype, such as incorrect dates or absence types.
  Authorization Issues: The user may not have the necessary authorizations to view or process the absence records.
  Technical Issues: There could be a technical issue with the payroll program or the database that is preventing the retrieval of absence records.
  
  Solution:
  
  Check Absence Records: Verify that the employee has valid absence records in the Absences (2001) infotype for the relevant period. You can do this by navigating to the employee's infotype records in the SAP system.
  Review Selection Criteria: Ensure that the selection criteria used in the payroll run are correct and that they align with the absence records.
  Data Consistency Check: Perform a data consistency check to identify any discrepancies in the absence records. This may involve checking for overlapping absence periods or incorrect absence types.
  Authorization Check: Ensure that the user executing the payroll run has the necessary authorizations to access and process the absence records.
  Consult Technical Support: If the issue persists, consult your SAP technical support team to investigate any potential technical issues with the payroll program or database.
  
  Related Information:
  
  Infotype 2001: This infotype is used to record absence data for employees, including types of absences, start and end dates, and reasons for absence.
  Payroll Processing: Understanding the payroll processing cycle and how absence records impact payroll calculations is crucial for resolving this error.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) to access and review absence records.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPAYKZ_REPORTING055 error message in SAP.