How To Fix HRPAYKZ_REPORTING053 - Employee has a record in infotype &1, subtype (&2) for period &3 - &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYKZ_REPORTING - HR-KZ: General messages for Reporting

• Message number: 053

• Message text: Employee has a record in infotype &1, subtype (&2) for period &3 - &4

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Ensure that the existing subtype for the infotype in use is correct
Ensure that the date that you have entered in the
<DS:DE.BONDT>Payment Date</> field lies within the period that you have
specified in the
<DS:SIMG.OHAKZ_OFFCYCLE_0016>Define Content of Employee Selection
Process</> Customizing activity
Ensure that the <LS>Field Name</> and <LS>Filed Value</> fields contain
the relevant values

What causes this issue?

System Response

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYKZ_REPORTING053 - Employee has a record in infotype &1, subtype (&2) for period &3 - &4 ?

  The SAP error message HRPAYKZ_REPORTING053 indicates that there is an issue with an employee's record in a specific infotype and subtype for a given period. This error typically arises during payroll processing or reporting when the system detects that there is an existing record in the specified infotype that overlaps with the period being processed.
  Cause:
  The error is caused by the presence of a record in the specified infotype (denoted by &1) and subtype (denoted by &2) for the employee in question, which overlaps with the payroll period (denoted by &3 to &4). This can happen due to various reasons, such as:
  
  Data Entry Errors: Incorrect or duplicate entries in the infotype.
  Overlapping Records: Records that have overlapping validity periods.
  Pending Changes: Changes that have not been processed or saved correctly.
  Incorrect Configuration: Issues with the configuration of the infotype or subtype.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check the Infotype Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the records for the specified infotype and subtype for the employee.
  Look for any overlapping records in the specified period.
  
  
  
  Correct Overlapping Records:
  
  If you find overlapping records, you may need to adjust the validity periods of the records to ensure they do not conflict.
  You can delete or modify the records as necessary, ensuring that there are no gaps or overlaps.
  
  
  
  Review Changes:
  
  If there are pending changes, ensure that all changes are saved and processed correctly.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific infotype and subtype for any additional guidance or known issues.
  
  
  
  Testing:
  
  After making the necessary adjustments, re-run the payroll or reporting process to see if the error persists.
  
  
  
  Seek Help:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store specific types of information about employees (e.g., personal data, payroll data, etc.).
  Subtypes: Subtypes are variations of infotypes that allow for more specific categorization of data.
  Payroll Processing: Ensure that all necessary data is accurate and up-to-date before running payroll to avoid errors.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYKZ_REPORTING053 error message.