How To Fix HRPAYFR_PY037 - Contract &1 with start &2 must be defined with a new contract reference

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_PY - Payroll Functions message class

• Message number: 037

• Message text: Contract &1 with start &2 must be defined with a new contract reference

What causes this issue?

A record exists in infotype 16 that starts at the contract start date.
However, this record was entered without a new contract reference.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter the reference for your new contract in infotype 16.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_PY037 - Contract &1 with start &2 must be defined with a new contract reference ?

  The SAP error message HRPAYFR_PY037 typically occurs in the context of payroll processing in the SAP HR module, particularly in the French payroll system. This error indicates that there is an issue with the contract definition for an employee. Specifically, it suggests that the contract referenced is not correctly defined or that there is a conflict with the start date of the contract.
  Cause:
  The error message can arise due to several reasons:
  
  Contract Reference Issue: The contract referenced in the payroll data is not defined correctly in the system.
  Start Date Conflict: The start date of the contract does not align with the expected contract reference or is not valid.
  Missing Contract Data: The necessary contract data for the employee may be missing or incomplete.
  Changes in Employment Status: If there have been changes in the employee's employment status or contract type, the system may require a new contract reference.
  
  Solution:
  To resolve the HRPAYFR_PY037 error, you can take the following steps:
  
  
  Check Contract Definition:
  
  Go to the employee's master data and verify the contract details. Ensure that the contract is defined correctly with the appropriate start date and reference.
  
  
  
  Update Contract Information:
  
  If the contract is incorrect or outdated, update the contract information in the system. This may involve creating a new contract reference if necessary.
  
  
  
  Review Payroll Data:
  
  Check the payroll data for the employee to ensure that all relevant information is complete and accurate. Look for any discrepancies in the contract start date or reference.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unsure about the correct contract details, consult with your HR or payroll team to verify the employee's contract status and any recent changes.
  
  
  
  Run Consistency Checks:
  
  Use SAP tools to run consistency checks on the employee's data to identify any other potential issues that may be causing the error.
  
  
  
  Documentation and Support:
  
  Refer to SAP documentation or support resources for additional guidance on handling contract-related errors in payroll processing.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data) to view and edit employee contract information.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Payroll Configuration: Ensure that the payroll configuration settings are correctly set up for the specific country and payroll area.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPAYFR_PY037 error in SAP.