How To Fix HRPAYFR_PY038 - CTT: Start date &2 of the contract &1 is prior to the hiring date &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_PY - Payroll Functions message class

• Message number: 038

• Message text: CTT: Start date &2 of the contract &1 is prior to the hiring date &3

What causes this issue?

The start date &V2& of the contract &V1& of the employee (infotype 0016
- Contract Elements, INBEG field of infotype view 3316) is prior to the
record start date of the infotype 0016 and the hiring date of the
infotype 0000 - Actions &V3&.
This situation may occur if the initial hiring date was corrected at a
later date. If the transaction PA40 was used to make this change, the
contract start date (P3316-INBEG) is not necessarily modified
automatically, unlike the validity dates of the infotype 0016. In this
case, the user must explicitly change the contract start date, if
applicable.

System Response

The system returns an error message.

How to fix this error?

Check the contract start date and the hiring action of the employee;
otherwise, correct the contract start date so that it falls in line with
the employee?s hiring date.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_PY038 - CTT: Start date &2 of the contract &1 is prior to the hiring date &3 ?

  The SAP error message HRPAYFR_PY038 indicates that there is a discrepancy between the start date of a contract and the hiring date of an employee. Specifically, the error states that the start date of the contract (represented as &2) is earlier than the hiring date (represented as &3) for the contract (represented as &1). This situation typically arises in the context of payroll processing or employee data management in SAP HR (Human Resources).
  Cause:
  
  Incorrect Data Entry: The start date of the contract may have been entered incorrectly, leading to it being set before the actual hiring date of the employee.
  Data Migration Issues: If data was migrated from another system, there may have been inconsistencies or errors in the data transfer.
  Contract Changes: If there were changes made to the contract dates after the employee was hired, it could lead to this error if the new start date is earlier than the hiring date.
  
  Solution:
  
  Verify Dates: Check the contract start date and the hiring date in the employee's master data. Ensure that the contract start date is not earlier than the hiring date.
  Correct Data: If the contract start date is incorrect, update it to a date that is on or after the hiring date.
  Review Contract Changes: If there have been recent changes to the contract, ensure that all related dates are consistent and correctly reflect the intended timeline.
  Consult with HR: If you are unsure about the correct dates, consult with your HR department or the person responsible for employee records to clarify the correct information.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) to view and edit employee records.
  Authorization: Ensure you have the necessary permissions to make changes to employee data in SAP.
  Documentation: Refer to SAP documentation or your organization's guidelines for handling employee contracts and payroll processing to ensure compliance with internal policies.
  
  By addressing the discrepancies in the dates, you should be able to resolve the error and proceed with the payroll processing or any other related HR activities.