How To Fix HRPAYFR_PY036 - Contract of personnel number &1 must be defined with start date &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_PY - Payroll Functions message class

• Message number: 036

• Message text: Contract of personnel number &1 must be defined with start date &2

What causes this issue?

You maintain a contract for the personnel number with infotype 0001, but
you do not have the record corresponding to the new contract in infotype
0016.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check that a record exists in infotype 0016 at the start date of the
contract of the personnel number; otherwise, maintain infotype 0016.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_PY036 - Contract of personnel number &1 must be defined with start date &2 ?

  The SAP error message HRPAYFR_PY036 indicates that there is an issue with the contract definition for a specific personnel number. This error typically arises in the context of payroll processing when the system cannot find a valid contract for the employee based on the specified start date.
  Cause:
  
  Missing Contract Definition: The personnel number does not have a contract defined that corresponds to the specified start date.
  Incorrect Start Date: The start date provided may not align with any existing contract for the employee.
  Data Entry Errors: There may be typographical errors in the personnel number or the start date.
  Contract Expiry: The contract may have expired or been terminated before the specified start date.
  Configuration Issues: There may be issues with the configuration of the employee's contract types or the payroll schema.
  
  Solution:
  
  
  Check Contract Definition:
  
  Navigate to the employee's master data (using transaction code PA20 or PA30).
  Verify that there is a valid contract defined for the personnel number and that it includes the specified start date.
  
  
  
  Update Contract Information:
  
  If the contract is missing or incorrect, you may need to create or update the contract details using transaction code PA30.
  Ensure that the start date of the contract is correctly set.
  
  
  
  Review Payroll Data:
  
  Check the payroll data for the employee to ensure that all necessary information is correctly entered and up to date.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unsure about the correct contract details or how to update them, consult with your HR or payroll team for assistance.
  
  
  
  Check for Configuration Issues:
  
  If the problem persists, it may be necessary to review the configuration settings related to employee contracts and payroll processing in the SAP system.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  PA20 (Display HR Master Data)
  PA30 (Maintain HR Master Data)
  PA40 (Personnel Actions)
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on managing employee contracts and payroll processing.
  
  
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support or your organization's SAP technical team for further assistance.
  
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPAYFR_PY036 error message.