How To Fix HRPAYFR_N4DS059 - Personnel number rejected: a declaration is in process

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_N4DS - Declarations in N4DS format

• Message number: 059

• Message text: Personnel number rejected: a declaration is in process

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_N4DS059 - Personnel number rejected: a declaration is in process ?

  The SAP error message HRPAYFR_N4DS059 indicates that a personnel number is being rejected because there is an ongoing declaration process for that employee. This typically occurs in the context of payroll processing or when submitting declarations to social security or tax authorities.
  Cause:
  
  Ongoing Declaration: The primary cause of this error is that there is an active declaration (such as a payroll run or a social security declaration) that has not been completed for the specified personnel number.
  Data Lock: The system may have locked the employee's data due to the ongoing process, preventing any further changes or submissions until the current process is finalized.
  Incorrect Status: The employee's status may not be appropriate for the action being attempted (e.g., trying to process payroll for an employee who is on leave or has been terminated).
  
  Solution:
  
  Check Declaration Status: Verify if there is an ongoing declaration for the personnel number. You can do this by checking the payroll logs or the relevant transaction codes in SAP (e.g., PA03, PC00_MXX_CALC, etc.).
  Complete the Ongoing Process: If there is an ongoing declaration, you will need to complete or finalize that process before attempting to perform any new actions for the personnel number.
  Review Employee Status: Ensure that the employee's status is appropriate for the action you are trying to perform. If the employee is on leave or has been terminated, you may need to adjust your approach accordingly.
  Consult with Payroll Team: If you are unsure about the status or how to proceed, consult with your payroll or HR team for assistance. They may have insights into the specific declaration process and how to resolve the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll processing).
  Documentation: Review SAP documentation or help files related to payroll processing and declarations for your specific country version (e.g., France, if this is a French payroll issue).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional context or solutions specific to your version of SAP.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP directly for further assistance.