How To Fix HRPAYFR_N4DS022 - Negative paid working time (&1) for period frm &2 to &3 has been canceled

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_N4DS - Declarations in N4DS format

• Message number: 022

• Message text: Negative paid working time (&1) for period frm &2 to &3 has been canceled

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_N4DS022 - Negative paid working time (&1) for period frm &2 to &3 has been canceled ?

  The SAP error message HRPAYFR_N4DS022 indicates that there is a negative paid working time for a specific period that has been canceled. This error typically arises in the context of payroll processing in the SAP HR module, particularly in the French payroll (as suggested by the prefix "HRPAYFR").
  Cause:
  
  
  Negative Paid Working Time: The error suggests that there was an attempt to process a negative paid working time entry for an employee. This could occur due to various reasons, such as:
  
  Incorrect time data entry.
  Manual adjustments that resulted in negative values.
  Cancellations of previous entries that were not properly handled.
  
  
  
  Period Issues: The specified period (from &2 to &3) may have been closed or finalized, and any changes to working time entries in this period are not allowed.
  
  
  Configuration Issues: There may be configuration settings in the payroll schema or time management that do not allow for negative entries.
  
  
  Solution:
  
  
  Review Time Entries: Check the time entries for the employee in question for the specified period. Look for any negative values or incorrect entries that may have led to this error.
  
  
  Correct Data: If you find any incorrect entries, correct them to ensure that all paid working time entries are positive or valid. This may involve:
  
  Re-entering time data.
  Adjusting any manual entries that were made.
  
  
  
  Check Cancellations: If there were cancellations made, ensure that they were processed correctly and that they do not leave the system in an inconsistent state.
  
  
  Consult Payroll Configuration: Review the payroll configuration settings to ensure that they allow for the processing of time entries as intended. This may involve checking the payroll schema and time management settings.
  
  
  Run Payroll Simulation: After making corrections, run a payroll simulation to ensure that the error does not reoccur and that the payroll can be processed successfully.
  
  
  Seek Help from SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support or consulting with an SAP HR expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or PC00_MXX_CALC (Payroll Calculation) to investigate and correct the issue.
  Documentation: Refer to SAP documentation or notes related to payroll processing and time management for more detailed guidance on handling negative paid working time.
  User Exits and BAdIs: If custom logic is involved in payroll processing, check for any user exits or BAdIs that might be affecting the handling of time entries.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.