How To Fix HRPAYFR_N4DS024 - Negative total hrs paid (w/o OT/EH) (&1) from &2 to &3 has been canceled

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_N4DS - Declarations in N4DS format

• Message number: 024

• Message text: Negative total hrs paid (w/o OT/EH) (&1) from &2 to &3 has been canceled

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_N4DS024 - Negative total hrs paid (w/o OT/EH) (&1) from &2 to &3 has been canceled ?

  The SAP error message HRPAYFR_N4DS024 indicates that there is a negative total of hours paid (excluding overtime and extra hours) for a specific period, which has been canceled. This error typically arises in the context of payroll processing in the SAP HR module, particularly in the French payroll system.
  Cause:
  
  
  Negative Hours: The error suggests that there are negative hours recorded for an employee during the specified period. This can happen due to various reasons, such as:
  
  Incorrect time entry or adjustments made to the time data.
  Manual corrections that resulted in a negative total.
  Cancellations of previous payroll runs that were not properly accounted for.
  
  
  
  Payroll Configuration Issues: There may be issues with the payroll configuration or rules that govern how hours are calculated and processed.
  
  
  Data Entry Errors: Errors in data entry, such as entering negative values for hours worked or incorrect time management data.
  
  
  Solution:
  
  
  Review Time Data: Check the time data for the employee in question for the specified period. Look for any entries that may have been incorrectly recorded as negative or any adjustments that may have led to a negative total.
  
  
  Correct Time Entries: If you find any incorrect entries, correct them in the time management system. Ensure that all time entries are valid and reflect the actual hours worked.
  
  
  Check Payroll Results: Review the payroll results for the employee to ensure that all calculations are correct. You can use transaction codes like PC00_MXX_CALC (where MXX is the country code) to simulate payroll and check results.
  
  
  Reprocess Payroll: After correcting any errors, you may need to reprocess the payroll for the affected period. This can involve running the payroll program again to ensure that the changes are reflected in the payroll results.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's payroll processing guidelines for specific instructions related to handling negative hours and payroll cancellations.
  
  
  Engage with SAP Support: If the issue persists or if you are unable to identify the cause, consider reaching out to SAP support or your internal SAP HR team for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC for payroll processing.
  Payroll Configuration: Understanding the payroll configuration settings in your SAP system can help identify potential issues related to how hours are calculated and processed.
  Documentation: Review SAP notes and documentation related to payroll processing in your specific country version (in this case, France) for any known issues or updates.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.