How To Fix HRPAYFR_N4DS023 - Negative total hrs paid (OT/EH etc.) (&1) from &2 to &3 has been canceled

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_N4DS - Declarations in N4DS format

• Message number: 023

• Message text: Negative total hrs paid (OT/EH etc.) (&1) from &2 to &3 has been canceled

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_N4DS023 - Negative total hrs paid (OT/EH etc.) (&1) from &2 to &3 has been canceled ?

  The SAP error message HRPAYFR_N4DS023 indicates that there is a problem with the total hours paid for overtime (OT), extra hours (EH), or similar categories. Specifically, it suggests that the total hours for a specific period have been canceled, resulting in a negative total.
  Cause:
  
  Incorrect Time Entry: There may have been an error in the time entry process, leading to negative hours being recorded.
  Cancellation of Previous Entries: If previous entries for overtime or extra hours were canceled or adjusted, it could lead to a situation where the total hours become negative.
  Configuration Issues: There might be issues with the configuration of the payroll or time management modules that are causing incorrect calculations.
  Data Inconsistencies: Inconsistencies in the data, such as overlapping time entries or incorrect employee master data, can also lead to this error.
  
  Solution:
  
  Review Time Entries: Check the time entries for the employee in question. Ensure that all entries are correct and that there are no negative values.
  Check Cancellations: Investigate any recent cancellations or adjustments made to time entries. Ensure that these adjustments are valid and do not lead to negative totals.
  Reprocess Payroll: If the error occurred during payroll processing, you may need to reprocess the payroll for the affected period after correcting any issues.
  Configuration Review: If the issue persists, review the configuration settings in the payroll and time management modules to ensure they are set up correctly.
  Consult Documentation: Refer to SAP documentation or support notes related to this specific error message for additional guidance and troubleshooting steps.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PT60 (Time Evaluation) to review employee data and time entries.
  Payroll Reports: Utilize payroll reports to analyze the payroll results and identify discrepancies in hours worked and paid.
  User Exits and BAdIs: If custom logic is implemented in your SAP system, check for any user exits or BAdIs that might affect time evaluation and payroll processing.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.