How To Fix HRPAYFR_N4DS018 - Employee rejected because no valid contract found on &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_N4DS - Declarations in N4DS format

• Message number: 018

• Message text: Employee rejected because no valid contract found on &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_N4DS018 - Employee rejected because no valid contract found on &1 ?

  The SAP error message HRPAYFR_N4DS018 indicates that an employee has been rejected because there is no valid contract found for them in the system. This error typically occurs in the context of payroll processing, particularly in the French payroll module.
  Cause:
  
  Missing Contract: The employee does not have an active or valid employment contract in the system.
  Contract Expiry: The existing contract may have expired, and there is no new contract in place.
  Incorrect Data Entry: There may be errors in the employee's master data or contract details that prevent the system from recognizing the contract.
  Data Synchronization Issues: If the employee's data has been recently updated, there may be a delay in synchronization, leading to temporary unavailability of the contract.
  Organizational Assignment: The employee may not be correctly assigned to an organizational unit that has a valid contract.
  
  Solution:
  
  Check Employee Master Data: Verify the employee's master data in the system to ensure that all necessary information is correctly entered and up to date.
  Review Employment Contracts: Check the employment contracts for the employee to ensure that there is a valid contract in place. If the contract has expired, create a new contract.
  Correct Data Entry: If there are any discrepancies in the data, correct them in the employee's master record or contract details.
  Reprocess Payroll: After making the necessary corrections, reprocess the payroll for the employee to see if the error persists.
  Consult with HR/Payroll Team: If you are unable to resolve the issue, consult with your HR or payroll team for further assistance. They may have additional insights or access to tools that can help diagnose the problem.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check and update employee records.
  Payroll Configuration: Ensure that the payroll configuration is set up correctly for the employee's organizational unit and that all necessary infotypes are maintained.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling payroll errors and managing employee contracts.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.