How To Fix HRPAYFR_DSN259 - Personnel Number selected but not included in any declaration

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_DSN - Message class for DSN

• Message number: 259

• Message text: Personnel Number selected but not included in any declaration

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_DSN259 - Personnel Number selected but not included in any declaration ?

  The SAP error message HRPAYFR_DSN259 indicates that a personnel number has been selected for processing, but it is not included in any declaration. This error typically occurs in the context of payroll processing, particularly in the French payroll module, where declarations are necessary for reporting to social security and tax authorities.
  Cause:
  
  Personnel Number Not Active: The personnel number may not be active in the payroll system for the period being processed.
  No Payroll Results: There may be no payroll results for the selected personnel number for the specified period.
  Incorrect Configuration: The configuration for the payroll declarations may not include the personnel number due to incorrect settings or missing data.
  Employee Status: The employee may be in a status that excludes them from payroll processing (e.g., on leave, terminated, etc.).
  Missing Data: Required data for the declaration may be missing or incomplete for the personnel number.
  
  Solution:
  
  Check Personnel Status: Verify the status of the employee associated with the personnel number. Ensure that they are active and eligible for payroll processing.
  Review Payroll Results: Check if payroll has been processed for the employee for the relevant period. If not, run the payroll process for that employee.
  Validate Configuration: Ensure that the configuration for payroll declarations includes the personnel number. This may involve checking the settings in the payroll schema and the declaration configuration.
  Complete Missing Data: Ensure that all required data for the employee is complete and accurate. This includes personal data, employment details, and any other relevant information.
  Run Reports: Use relevant SAP reports to identify any discrepancies or issues with the personnel number in question. Reports can help in identifying if the employee is included in any declaration or if there are any errors in their data.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll Calculation).
  Documentation: Refer to SAP documentation for the specific payroll module you are using, as it may provide additional insights into common issues and their resolutions.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.